We are looking for a responsible and detail-oriented Purchasing & Admin Coordinator to manage purchase orders, supplier follow-ups, and administrative tasks such as label printing and documentation. This role ensures smooth day-to-day operations and timely order processing.
Key Responsibilities
1. Purchase Order (PO) Management
- Prepare, issue, and track purchase orders accurately
- Ensure all PO details (pricing, quantity, delivery date) are correct before submission
- Maintain proper records of all purchase orders
2. Supplier Coordination & Follow-ups
- Liaise with suppliers to confirm orders and delivery timelines
- Follow up proactively on pending orders and delays
- Communicate updates internally to ensure smooth operations
3. Label Printing & Operational Support
- Handle printing of product labels, stickers, and basic packaging materials
- Ensure correct labeling based on product specifications
- Support simple operational tasks when required
4. Administrative Support
- Maintain organized records of invoices, delivery orders, and procurement documents
- Update internal trackers and spreadsheets
- Assist the team with general administrative duties
Requirements
- 1-3 years of experience in admin, purchasing, or operations support
- Familiar with PO processes and supplier coordination
- Comfortable with printing tasks and basic operational work
- Proficient in Microsoft Excel / Google Sheets
- Strong attention to detail and follow-up skills
Preferred Qualifications
- Experience in FMCG / trading / food-related businesses
- Familiarity with labeling requirements or product handling
Key Traits
- Organized and systematic
- Responsible and hands-on
- Fast and responsive (especially for follow-ups)
- Detail-oriented (important for PO accuracy & labels)
