Project Coordinator (Tenders & Procurement)

About the Role

We're looking for a proactive and organised Project Coordinator (Tenders & Procurement) to join our company. You'll be supporting the Business Development Director and will be able to manage tasks on your own with minimal guidance, taking ownership of projects from tender submission all the way through to delivery. You'll handle tender administration, procurement, and project coordination, liaising with clients and our internal design and production teams to make sure everything runs smoothly.

What You'll Do

Tender & Procurement:

- Prepare and submit tender and bidding documents accurately and on time.

- Keep company profiles, track records, and tender documents up-to-date.

- Source and communicate with suppliers for quotations and procurement needs.

- Search for potential tender projects on various procurement portals and identify opportunities the company can bid for.

- Track tender deadlines and ensure all requirements are met.

- Maintain organised records of procurement, purchase orders, invoices, and contracts.

Project Coordination:

- Serve as the first point of contact for clients and internal teams after project award.

- Support the Business Development Director in overseeing projects and manage tasks independently with minimal guidance.

- Coordinate with internal design and production teams to ensure printing and production schedules are met and quality standards are maintained.

- Monitor project progress, manage delivery logistics, ensuring completed projects reach clients on time.

- Maintain accurate project documentation and records throughout the project lifecycle.

- Handle any ad hoc administrative tasks to support smooth operations.

What we're looking for

- Proven experience in a procurement and client-facing role, ideally within the printing or graphic design industry

- Strong organisational skills and attention to detail

- Excellent communication and interpersonal skills

- Proficient in using MS Office suite and other office software

- Ability to work independently and as part of a team

- Flexible and adaptable with a positive attitude

What we offer
At Oxford Graphic Printers Pte Ltd, we value our employees and offer a range of benefits to support your professional and personal development. This includes competitive remuneration, opportunities for career progression, and a collaborative and supportive work environment.

About us
Oxford Graphic Printers Pte Ltd is a leading provider of high-quality printing services in Singapore. With over 35 years of industry experience, we pride ourselves on our commitment to excellence, innovation and customer satisfaction. Join our dynamic team and be a part of our continued success.