Key Competencies & Responsibilities
1. Financial & Cost Control
- Maintain and update project reporting.
- Track project bookings, billing, and cost performance to support accurate forecasting.
- Assist with financial planning of projects and input to business reporting.
- Follow up with PMs to improve data accuracy related to cost performance, billing and project financials.
2. Reporting & Data Management
- Monitor complex metrics across a large portfolio of projects.
- Provide consistent and accurate weekly reporting to business leadership.
- Regularly update dashboards and reports using internal systems.
- Ensure timely and accurate reporting of project status.
3. Communication & Stakeholder Coordination
- Act as a liaison between project teams, billing, and finance teams to gather updates and resolve discrepancies.
- Undertake project reviews and ensure timely follow-up on action items.
- Assist project teams in preparing presentations and supporting materials for reviews.
4. Project Review & Governance
- Support preparation and execution of monthly and quarterly project review meetings.
- Manage coordination of large numbers of project meetings across multiple time zones.
- Keep project governance tools and trackers up to date.
5. Organizational & Administrative Support
- Organize project information, maintain accurate records, and support team productivity.
- Provide general administrative assistance to project and operations teams.
Qualifications
- Bachelor's degree in Finance, Business, Engineering, or a related discipline.
- Minimum 5 years of experience in project controls, project coordination, or financial operations in engineering, construction industries or similar
- Strong proficiency in Microsoft Excel and Office suite.
- Excellent communication and interpersonal skills.
- High attention to detail and ability to manage competing deadlines.
- Proactive attitude and strong problem-solving skills.
