We offer attractive benefits such as 5 days week,Flexible Work Arrangement, AWS, Variable Bonus etc. to successful candidate.
Job Description
- Maintain a well-organized master filing system, including job reference control for Material Requisition (MR) forms, Job Number, invoices, etc.
- Efficiently handle and distribute all incoming and outgoing internal and external correspondence.
- Verify project staff TMS clock-in/out records and generate weekly reports, including staff movements (MC, leave, etc.).
- Secure and manage soft copies of Work Orders (WO), Invoices, and Purchase Orders (PO).
- Manage stationery inventory and issue supplies as needed.
- Register new instruments in the Instrument Master List and monitor loan item movements.
- Conduct exit clearance for Project & Engineering staff, ensuring all company-loaned items are returned.
- Monitor and maintain stock of blank forms.
- Assign control numbers and distribute Material Requisition (MR) forms, ensuring inclusion of checklist, ACB, and quotations.
- Confirm that MR-listed suppliers are from the Approved Supplier List (ASL).
- Record newly awarded jobs and assign corresponding Job Numbers.
- Compile and submit weekly and monthly reports on PO/LOA received from Sales and Project departments to GM, Finance Manager, and Operations Director.
- Coordinate with managers/engineers to draft and issue customer invoices and vendor progress claim certificates.
- Update the Actual Cost Breakdown Report monthly for each project.
- Track and manage documentation related to internal/external meetings and ISO issues.
- Consolidate BCA track records for renewal purposes.
- Undertake new assignments and responsibilities as required by business needs.
Requirements:
- O Level or ITE/ Nitec business administration
- A minimum of 1year of relevant working experience in the field
- Proficiency in Microsoft Office applications
- Prior experience in project administration within an M&E contractor firm is a strong advantage.
- Knowledge of InfoTech or other HRMS system is a plus
- Fresh graduates are encouraged to apply
What we offer:
- Flexible Work Arrangement
- 5 days week
- Medical benefits
- Annual Wages Supplement
- Performance Bonus
- Insurance Company
- Transport provided at Admiralty and Sengkang MRT
