Project Admin

Who We Are Looking For & What Role You Will Play

The Project Administrative Executive will provide essential administrative and coordination support to the Deployment & Technology Department. This role is critical in ensuring the smooth operation of project documentation, procurement processes, resource tracking, and interdepartmental communication. The ideal candidate is organized, detail-oriented, and able to work independently in a fast-paced project environment.

. Provide administrative support for ongoing and upcoming deployment projects (e.g., NEA, PSA).

. Prepare and maintain project documentation, such as checklists, deployment schedules, handover forms, and inventory trackers.

. Coordinate procurement activities, including raising PRs, tracking deliveries, verifying invoices, and updating procurement logs.

. Maintain and update staff deployment schedules and support timesheet collection and compilation.

. Liaise with internal departments (HR, Finance, Operations) to support onboarding, conversion, or offboarding of project staff.

. Assist in the preparation of reports, presentations, and documentation for management reviews or client meetings.

. Manage and track equipment inventory (e.g., laptops, NVRs, UPS, CCTV components) for deployment readiness.

. Support the team in logistics arrangement for deployment (e.g., transport coordination, access pass applications).

. Perform general office duties such as filing, document scanning, and follow-up on internal approvals.

What Knowledge & Experience We Require From You

. Minimum GCE O-Level or ITE Certificate in Business Administration, Logistics, or a related field.

. At least 1-2 years of administrative experience, preferably in a project-based or technical department.

. Proficient in Microsoft Office (Excel, Word, PowerPoint) and comfortable with basic reporting.

. Strong attention to detail, with good organization and time management skills

. Able to multitask, prioritize, and work independently with minimal supervision.

. Team player with good communication and interpersonal skills

. Experience supporting engineering, deployment, or technology teams

. Familiarity with procurement workflows and basic finance or HR processes.

. Comfortable working in fast-paced environments with shifting priorities