JOB SUMMARY:
Live Nation is launching a new, purpose-built mid-size live music venue in Singapore with a capacity of 3,000. Designed to host international touring acts, local artists, comedy, community, corporate and private events, the venue will also feature premium hospitality spaces, concessions, merchandise kiosks, and externally facing café and bar operations.
Reporting to the Finance Manager, the Procurement Manager is responsible for overseeing purchasing, sourcing, vendor coordination, procurement administration, inventory support, and operational purchasing activities for the venue.
The role supports all departments by ensuring timely procurement of operational supplies, services, equipment, and event-related requirements while maintaining cost control, procurement compliance, and operational efficiency.
In addition to procurement responsibilities, the Procurement Manager will support accounts payable administration including supplier invoice coordination, payment documentation, reconciliation support, and vendor communication due to the lean structure of the Finance team.
The role works closely with Venue Operations, Technical Production, Engineering, Event Planning, Marketing, Security, and Finance to support operational readiness and event execution.
ROLE & RESPONSIBILITIES:
Procurement & Purchasing Operations
- Manage day-to-day procurement and purchasing activities across all venue departments.
- Source, evaluate, and procure operational supplies, technical equipment, services, maintenance support, event-related items, and general venue requirements.
- Obtain quotations, conduct price comparisons, and negotiate with vendors to ensure competitive pricing and service quality.
- Process purchase requests, purchase orders, procurement documentation, and supplier coordination activities.
- Ensure procurement activities comply with company approval processes, financial controls, and procurement policies.
- Coordinate urgent operational purchases and event-related procurement requirements within tight timelines.
Vendor & Supplier Management
- Develop and maintain relationships with suppliers, contractors, service providers, and operational vendors.
- Support vendor onboarding, contract documentation, insurance compliance, and supplier database management.
- Monitor supplier performance, service quality, delivery timelines, and pricing consistency.
- Coordinate with departments and vendors regarding deliveries, logistics arrangements, operational requirements, and procurement schedules.
- Support vendor negotiations and procurement reviews to optimise operational costs and purchasing efficiency.
Accounts Payable & Finance Support
- Support accounts payable processes including invoice collection, supplier documentation verification, and payment coordination.
- Ensure supplier invoices match approved purchase orders, quotations, and delivery confirmations before submission for payment.
- Coordinate with the Finance Manager regarding supplier reconciliations, payment schedules, and outstanding invoices.
- Respond to supplier enquiries regarding payments, invoices, and procurement documentation.
- Maintain accurate procurement and supplier records for audit and financial reporting purposes.
Inventory & Operational Support
- Monitor operational inventory levels and support procurement planning for venue supplies and consumables.
- Coordinate stock replenishment for operational departments including housekeeping, engineering, operations, technical production, and administration.
- Support event-specific purchasing requirements including temporary infrastructure, production supplies, backstage requirements, and operational consumables.
- Assist departments with sourcing alternative suppliers and urgent operational solutions where required.
Budget Control & Cost Management
- Support cost control initiatives by monitoring procurement spending and identifying cost-saving opportunities.
- Track procurement budgets and maintain purchasing records for operational reporting.
- Work closely with the Finance Manager and department heads to ensure purchasing activities remain within approved budgets.
- Support procurement analysis, vendor evaluations, and purchasing trend reporting.
Compliance & Documentation
- Maintain procurement records, vendor agreements, quotation logs, purchase orders, and supplier documentation.
- Ensure procurement activities comply with company policies, audit requirements, and financial controls.
- Support audit exercises and procurement reporting requirements.
- Ensure proper approval workflows and documentation are maintained for all purchases.
REQUIREMENTS :
- Diploma or Bachelor's Degree in Procurement, Supply Chain, Business, Finance, Hospitality, or related discipline preferred.
- Minimum 5–7 years of experience in procurement, purchasing, finance support, or operational administration, preferably within hospitality, entertainment, venue operations, or event environments.
- Experience supporting accounts payable processes, invoice coordination, and supplier payment administration preferred.
- Strong understanding of procurement processes, vendor management, purchasing controls, and operational sourcing.
- Good negotiation, communication, and supplier management skills.
- Strong organisational skills with the ability to manage multiple procurement requests and operational priorities simultaneously.
- Proficient in Microsoft Office, procurement systems, and financial administration processes.
- High attention to detail with strong documentation and administrative skills.
- Ability to work effectively in fast-paced event and operational environments.
- Professional, proactive, and able to work collaboratively across departments and with external vendors.
- Willingness to support event operations and urgent operational requirements outside standard office hours where required.
