ROLE OVERVIEW
The Procurement Executive is responsible for managing the end-to-end purchasing process, from requirement gathering and supplier sourcing to negotiation, order management, and invoice coordination. The incumbent will play a key role in ensuring cost-effective, timely, and quality procurement while maintaining accurate records and supporting the organisation's global reporting requirements.
KEY RESPONSIBILITIES
- Requirement Gathering & Specification
- Liaise with internal requestors to understand purchasing requirements and define detailed material/service specifications. - Supplier Sourcing & Registration
- Identify and evaluate potential suppliers and sub-contractors.
- Manage the supplier registration process, including the collection and review of registration forms and supporting documents. - Quotation Management
- Request and collate quotations from suppliers and sub-contractors.
- Conduct thorough quotation analysis, price comparisons, and cost evaluations covering quality, cost, and delivery schedule. - Supplier Coordination
- Coordinate with suppliers on materials specifications, delivery schedules, and other operational matters to ensure on-time and accurate fulfilment. - Price Negotiation
- Negotiate pricing and commercial terms with suppliers to secure competitive offers and achieve targeted cost savings. - Procurement Records & Reporting
- Maintain accurate and up-to-date purchasing records.
- Analyze procurement data and generate regular procurement reports. - Finance Liaison
- Work closely with the Finance Team on invoicing and payment matters, ensuring timely resolution of discrepancies.
REQUIREMENTS
- Diploma or above in Business Administration, Supply Chain Management, Purchasing, or a related discipline.
- 2 to 5 years of relevant experience in procurement, purchasing, or supply chain.
- Hands-on experience managing supplier relationships and conducting price negotiations.
- Exposure to procurement reporting and cost-savings tracking is highly advantageous.
- Strong analytical skills with the ability to interpret pricing data and market information.
- Excellent negotiation and communication skills.
- Highly organised with strong attention to detail and the ability to manage multiple tasks simultaneously.
- Proficiency in Microsoft Office applications, particularly Excel.
- Familiarity with Oracle ERP system is an advantage.
- Ability to work independently and collaboratively in a fast-paced environment.
