We are looking for a detail-oriented Procurement Executive to manage procurement administration and finance-related operational processes. This role will be responsible for handling supplier orders, purchase documentation, invoice verification, payment tracking, and procurement-related financial records. The position works closely with Operations, Logistics, and Finance teams to ensure smooth procurement operations, accurate financial documentation, and timely supplier payments. If you are passionate about people, pets, and premium service, and enjoy working in a dynamic environment, we'd love to have you on our team.
Responsibilities
Finance Procurement Operations
- Process purchasing requests from Operations and place orders with approved suppliers.
- Coordinate with suppliers on order confirmations, delivery schedules, and shipment updates.
- Maintain procurement records including purchase orders, supplier details, delivery schedules, and purchase history.
- Track order status and follow up with suppliers to ensure timely delivery.
- Maintain organised procurement documentation and supplier records.
Finance Administration
- Process and verify supplier invoices against purchase orders and delivery records.
- Coordinate invoice approvals and ensure proper documentation for finance records.
- Track supplier payments and procurement-related expenses.
- Support monthly reconciliation of procurement invoices and expenses. Work closely with finance /bookkeeping team to ensure accurate financial records.
Cost Tracking & Financial Control
- Maintain procurement cost tracking sheets and operational expense records.
- Monitor purchasing costs and update procurement reports regularly.
- Identify invoice discrepancies and work with suppliers or internal teams to resolve them.
- Ensure procurement transactions are properly documented for accounting purposes.
Data Management & Reporting
- Maintain Excel or Google Sheets dashboards for procurement tracking and expense monitoring.
- Prepare basic reports on purchasing activity, supplier delivery performance, and cost trends.
- Ensure data accuracy and proper documentation across procurement and finance records.
Cross-Functional Coordination
- Work closely with Operations, Logistics, and Finance teams to ensure smooth procurement operations.
- Act as the coordination point for procurement documentation and supplier invoices.
- Support operational teams with purchasing documentation and procurement tracking.
Requirements
- Diploma or Degree in Accounting, Finance, Business Administration, or a related field.
- 1 to 4 years of experience in procurement administration, finance admin, accounts executive, or operations support roles.
- Strong proficiency in Excel or Google Sheets.
- Experience supporting invoice processing, reconciliation, or procurement documentation is preferred.
- Strong attention to detail and organisational skills.
- Comfortable working in a fast-paced operational environment.
