Procurement Executive

• Handle full spectrum of export shipping and bank documents. Deal with freight forwarders, customers/ suppliers / banks to ensure accuracy & compliance in shipment documentation to facilitate smooth delivery/clearance of export shipments. Negotiate and review freight rate to achieve cost competitiveness. Centralize the shipping function and being the key contact person for all export shipping matters in the company

• Ensure all vendors are selected and assessed based on the ability to meet product quality, negotiates with vendors the best price, terms and conditions. Ensure the goods are purchased and received accurately in accordance to CSO. Work closely with sales and project team to meet customer/project delivery dateline.

• Responsible for preparation and handling of full set of export shipping and documentation promptly and accurately.

• Develop reliable alternative sources of forwarders to meet organization requirements and cost competitiveness as and when the need arises.

• Ensure the goods are purchased promptly upon CSO and received accurately and able to meet customers delivery dateline.

• Negotiate with all suppliers for best price for every purchase order, terms & conditions.

• Liaise with sales team to provide monthly shipping schedules for export and arrange/coordinate with logistics to provide packing details to book vessel. Prepare full set of export shipping documents (includes L/C, Form D/Form E etc.) promptly and accurately accordingly to customer requirement.

• Close follow up the ship date with suppliers and update the vessel arrival date to respective departments (project and sales) and ERP system to ensure timely delivery / export to customers upon shipment arrive.

• Sources and evaluate forwarders to meet organization requirements, in term of service, reliability and cost competitiveness.

• Resolve issues/complaints/discrepancies/claims on all Import and Export shipment matters.

• Counter negotiate for the best price from costing's quotation for all confirmed sales orders (CSO).

• Process Material Requisition (MR) and Purchase Orders (PO).

• Ensure the goods are purchased promptly upon CSO, monitoring the orders readiness date/ship date. Process Goods received note (GRN) upon arrival within dateline.

• Verify import and export freight invoice against quotation to ensure billing is done correctly and perform freight adjustment to the ERP system to meet month end closing.

• Maintain ISO procedures, documentation, record, report and filing. All other ad-hoc duties / project as assigned.

Job Requirements:

Bachelor's Degree or equivalent

Minimum 2-3-year experience

Microsoft Excel & Microsoft Office

ERP/Dynamic 365 Business Central

Good working knowledge in shipping incoterms and experience in L/C negotiation is a must.