Procurement Executive / Assistant

Overview

We are seeking a proactive and detail-oriented Procurement Executive / Assistant to support product sourcing and procurement activities. The role involves liaising with suppliers, obtaining and evaluating quotations, comparing pricing and lead times, and identifying suitable products to meet customer requirements.

Working closely with the Sales team, the successful candidate will help identify cost-effective sourcing solutions, maintain supplier relationships and ensure timely access to accurate product and pricing information. This is a suitable opportunity for candidates looking to develop their experience in procurement, purchasing and supplier management.

Job Responsibilities

• Receive and review product sourcing requests from the Sales team.

• Liaise with suppliers to obtain product availability, specifications, pricing, minimum order quantities, lead times and commercial terms.

• Request, review and compare supplier quotations to identify suitable and cost-effective sourcing options.

• Evaluate supplier pricing, product quality, delivery timelines and terms to support the Sales team in preparing customer quotations.

• Clarify product specifications and technical requirements with suppliers where necessary.

• Identify alternative products and suppliers when requested items are unavailable or do not meet customer requirements.

• Coordinate product samples, images, specifications and supporting information for the Sales team and customers.

• Maintain accurate records of sourcing enquiries, supplier quotations, costs and product information.

• Follow up with suppliers to ensure quotations and requested information are provided within the required timelines.

• Communicate sourcing findings, pricing comparisons and recommendations to the Sales team.

• Support the Sales team in identifying competitive sourcing solutions and improving quotation competitiveness.

• Build and maintain a database of reliable suppliers, particularly for non-standard or specialized products.

• Ensure sourcing activities comply with company procedures and quality requirements.

• Perform other procurement, sourcing and administrative duties as assigned.

Job Requirements

• Diploma or higher in Supply Chain Management, Procurement, Business Administration or a related discipline is preferred.

• 1-2 years of experience in procurement, purchasing, product sourcing or a related role is preferred.

• Detail-oriented, resourceful and proactive, with a willingness to learn.

• Good communication, coordination and negotiation skills.

• Proficient in Microsoft Office and comfortable handling supplier quotations and product information.

• Able to work independently and collaboratively within a team.

• Strong organizational skills, with the ability to manage multiple sourcing requests and meet deadlines.

• Technical knowledge or experience in electrical products or a related industry will be an advantage.