Procurement Assistant Manager

Key Responsibilities:

1. Procurement

• Adhere to the principles of Transparency, Open and Fair Competition, and Value for Money in all procurement activities.

• Execute procurement activities in accordance with the PCF Purchasing Policy and standard procurement procedures.

• Administer tenders including drafting of tender specifications, publication, briefings, responding to enquiries, tender closing, conducting clarifications, evaluations, seeking approval, contracting, etc.

• Guide and work with PCF divisions, departments and centres to finalise requirements, evaluations, approval papers, etc.

2. Systems and Processes

• Administer the procurement system.

• Propose, review and update standard operating procedures.

• Lead spend analysis and demand aggregation projects, and process automation initiatives.

3. Contracts Management

• Lead the maintenance of the contracts database and issue reminders for contract renewals in a timely manner.

• Lead periodic reviews of the Conditions of Contract, and manage contract disputes resolution.

4. Training

• Prepare training content, plan and conduct procurement training sessions and centre engagement sessions for PCF divisions, departments and centres.

• Draft and issue procurement advisories and quarterly newsletters.

5. Administration

• Process vendors registration and respond to enquiries.

• Conduct review of purchase orders and support audits.

• Perform filing and office management.

• Any other duties assigned.

Job Holder Requirements:

1. Qualification: Degree with a minimum of 3 years relevant working experience or Diploma with a minimum of 5 years relevant working experience.

2 Experience in administering tenders and using procurement systems is a must.

3. Proficient in MS Word, Excel and PowerPoint.

4. Excellent organising, presenting and writing skills.

5. Able to work in a fast-paced environment.

We regret that only shortlisted candidates will be notified.

Note: In compliance with Personal Data Protection guidelines, we do not require an indication of your NRIC or Foreign Identification numbers in your CV/Job Application Form. Your CV/Job Application Form will be retained for 1 year, and we will respectfully destroy these documents thereafter (in the event your job application is unsuccessful).