JOB DESCRIPTION
The role is responsible for overseeing procurement operations across MMWSS and MMWZ, ensuring compliance with procurement policies, operational efficiency, and effective risk management practices. The incumbent need to provide procurement advisory support, manage procurement projects, and work closely with stakeholders to support organisational needs.
Operating in a fast-paced and high-accountability environment, it requires strong independent judgment, proactive problem-solving, effective stakeholder engagement, and the ability to manage multiple priorities with minimal supervision while delivering quality outcomes within tight timelines.
Procurement Strategy and Processes
- Lead the end-to-end procurement process - including drafting, evaluating, and reviewing tender and quotation submissions - with a high degree of independence and accountability.
- Anticipate procurement needs and proactively resolve issues without requiring close supervision, ensuring timely and compliant outcomes aligned with organisational goals.
Stakeholder Collaboration & Representation
- Engage confidently with internal stakeholders across finance, legal, operations, and project teams to support informed procurement decisions.
- Represent the Procurement unit at Management Committee meetings and other platforms, providing clear updates and addressing procurement-related concerns with professionalism.
Governance, Risk & Compliance
- Develop, implement, and enforce procurement policies aligned with statutory requirements to ensure compliance and minimise audit risks.
- Conduct regular risk assessments and maintain robust internal controls, exercising sound judgment to uphold accountability without requiring step-by-step guidance.
Policy Development & Operational Efficiency
- Streamline procurement workflows to improve responsiveness and reduce bottlenecks in a dynamic, fast-moving environment.
- Regularly update procurement guidelines to reflect industry best practices and organisational strategic direction, taking initiative to drive improvements independently.
Budget Management
- Monitor procurement budgets and ensure spending complies with approved limits and financial policies, flagging variances proactively and recommending corrective actions.
Team Leadership & Capacity Building
- For Assistant Manager / Manager level: Lead and develop a team with clear direction, minimal supervision, and a focus on building capability and accountability.
- Delegate tasks effectively, manage team performance, and foster a culture of ownership and continuous improvement.
- Stay abreast of procurement trends and incorporate best practices to drive innovation within the team.
Training, Advisory & Reporting
- Provide advisory support to committees and requestors across MMWSS and MMWZ sector with confidence and clarity.
- Develop and conduct training on procurement procedures for internal stakeholders.
- Prepare concise, insightful reports and presentations for senior management, highlighting procurement performance and areas for improvement.
Continuous Improvement & Flexibility
- Drive ongoing enhancements to procurement processes and systems, adapting swiftly to shifting priorities and organisational needs.
- Demonstrate flexibility and resilience in taking on additional responsibilities as assigned, without requiring detailed instruction or close oversight.
JOB REQUIREMENT
Education
- Diploma or Bachelor's Degree in Business Administration, Supply Chain Management, Finance, or a related discipline.
Experience
- Minimum 3 years of relevant experience in procurement, purchasing, or supply chain management.
- Candidates applying for Assistant Manager or Manager-level role must possess at least 2-3 years of supervisory or people management experience. Candidates without prior leadership experience shall be considered for Senior Executive-level role.
- Experience in the nonprofit, public sector, or shared services environment will be an added advantage.
Knowledge & Skills
- Good understanding of procurement processes, policies, and compliance requirements.
- Strong analytical, problem-solving, and decision-making skills with the ability to work independently in a fast-paced environment.
- Good communication and interpersonal skills to engage stakeholders and provide procurement support and guidance.
- Strong organisational and time management skills, with the ability to manage multiple tasks and meet tight deadlines.
- Proficient in procurement systems, digital tools, and Microsoft Office applications.
- Proactive, self-driven, and able to work with minimal supervision.
- Adaptable and open to continuous improvement and changing organisational needs.
1 year contract, convertible to permanent position.
We regret to inform that only shortlisted candidate will be notified.
Interest candidates can send your CVs to: [Confidential Information]
