The Procurement Assistant supports the procurement team in sourcing, purchasing, and managing supplies, materials, and services required by the company. This role ensures timely delivery, cost-effectiveness, and compliance with company policies and supplier agreements.
Key Responsibilities:
- Assist in sourcing suppliers, obtaining quotations, and evaluating price comparisons.
- Prepare and issue purchase orders (POs) and follow up with suppliers on order status.
- Maintain accurate procurement records and supplier databases.
- Support contract administration and ensure compliance with company procurement policies.
- Track inventory levels and coordinate with warehouse or relevant departments for stock replenishment.
- Monitor delivery schedules and resolve issues relating to delays, shortages, or quality concerns.
- Liaise with internal departments to consolidate procurement needs.
- Assist in preparing procurement reports, cost analyses, and documentation for audits.
- Handle supplier communications, maintain good vendor relationships, and support negotiations.
- Provide administrative support to the procurement team, including filing, document control, and data entry.
Qualifications & Skills:
- Diploma or Degree in Business, Supply Chain, or related field (preferred).
- Previous experience in procurement, supply chain, or administrative role is an advantage.
- Strong organizational and multitasking skills.
- Good negotiation, communication, and interpersonal skills.
- Proficient in MS Office (Excel, Word, Outlook) and procurement software/ERP systems.
- Detail-oriented, accurate, and able to meet deadlines.
Key Competencies:
- Team player with a proactive attitude.
- Strong analytical and problem-solving skills.
- Ability to work under pressure in a fast-paced environment.
- Ethical, reliable, and committed to confidentiality.
