PMO Specialist

Job Summary

We are looking for a skilled and organised Project Management Office (PMO) Specialist with strong background in project management, analysis and stakeholder management for a global MNC. In this role, you will be responsible for providing support, coordination, and oversight to ensure the successful execution of projects.

Key Responsibilities

Project Oversight and Decision-Making:

• Roles and Responsibilities: Clearly defined roles for project stakeholders, including project sponsors, project managers, and team members.
• Collaboration: Facilitate effective communication and collaboration among project stakeholders, ensuring alignment and understanding of project objectives.
• Decision-Making Authority: Establishing who has the authority to make decisions at different levels of the project.

Project Planning and Execution:

• Project Charters: Developing project charters that define the project's objectives, scope, and key stakeholders.
• Project Plans: Ensuring that projects have well-defined plans, timelines, and milestones.
• Issues Resolution: Collaborate with stakeholders to identify and promptly resolve resource conflicts and bottlenecks.

Risk Management:

• Risk Identification and Mitigation: Establishing processes for identifying and mitigating risks throughout the project lifecycle.
• Risk Reporting: Regular reporting on project risks and the status of mitigation efforts.

Communication and Reporting:

• Communication Plans: Outlining how project information will be communicated to stakeholders.
• Project Reporting: Maintain project dashboards, reports, and metrics to track project performance and risks and provide project status update to management.
• Management Reporting: Prepare Business Case review, Project Readiness Review, management monthly portfolio performance reporting (MPR).

Resource Management:

• Resource Allocation: Ensuring that resources are allocated appropriately to support project objectives.
• Capacity Planning: Assessing the organization's capacity to take on and manage multiple projects.

Project Closure & Continuous Improvement:

• Closure Criteria:Define criteria for project closure and ensure documentation of lessons learned.
• Post-Implementation Reviews: Conduct reviews after project completion to evaluate outcomes and identify improvements.
• Continuous Improvement: Establish feedback loops as mechanisms for capturing insights and lessons learned from each project.

Key Qualifications

• Established a proven track record with 3-7 years of experience in Project Management Office (PMO) with hands on experience with project/portfolio governance encompassing project planning, risk management, reporting, resource management, financial management, and continuous improvement.
• Contributed end-to-end support to the implementation of large-scaled projects.
• Possesses a thorough understanding of the complete project management lifecycle.
• Strong communication and presentation skills with a high level of confidence.
• Friendly demeanour with proficient interpersonal skills, especially in managing relationships with senior stakeholders.
• Advocates a team-centric approach, fostering collaboration and mutual support within the team.
• Diligent, Detail-oriented with a commitment to delivering high-quality work, displaying a near-perfectionist mindset.
• Work-focused, serious, and dedicated to accomplishing tasks.
• Demonstrates a sense of ownership and a straightforward approach.

We regret to inform that only shortlisted candidates will be notified / contacted.

EA Registration No.: LEE YAO HONG MALCOLM , R22109832

Allegis Group Singapore Pte Ltd, Company Reg No. 200909448N, EA License No. 10C4544