Position Overview
We are seeking a highly organized and resourceful individual to provide dedicated support to the Chief Executive (CE) Office. Reporting to the Senior Manager, this role will ensure the smooth day-to-day operations of the Executive Office by managing a range of administrative and operational tasks. The ideal candidate is discreet, detail-oriented, quick grasp information, and thrives in a fast-paced environment.
Role & Responsibilities
- Work closely with the Senior Manager to provide comprehensive secretarial and administrative support to the CE office
- Manage active and dynamic calendar, coordinating internal and external appointments seamlessly
- Handle sensitive and confidential materials with utmost discretion, ensuring a high level of confidentiality at all times
- Assist in travel arrangements include booking of flights, accommodations, and transportation liaising with travel agencies and obtain approvals (including reimbursement submission) in line with guidelines
- Manage meeting room booking, facilitate meeting set-up and coordinate logistics (e.g. getting refreshments, lunch, tea breaks)
- Support ad hoc projects ensuring effective follow-through and tracking the process to completion
Requirements
- Diploma or equivalent with at least 3 years of administrative or executive support experience preferred
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Excellent organizational skills with the ability to prioritize and multitask
- Strong written and verbal communication skills
- High degree of professionalism, discretion, and confidentiality
- Possesses good interpersonal skills, proactive attitude, team spirit, and willingness to roll up sleeves when needed
- Comfortable working with senior stakeholders and under time pressure
