Job Summary
Provide comprehensive Personal Assistant and administrative support to the Account Manager, ensuring efficient office operations and contributing to the enforcement of company policies and procedures.
Responsibilities
- Deliver full-spectrum Personal Assistant support to the Account Manager, enabling effective management of schedules and priorities
- Enforce Company Policies and Procedures within the office to maintain compliance and operational consistency
- Greet visitors professionally, respond to inquiries, and create a welcoming environment that reflects company values
- Capture and distribute accurate meeting minutes to support informed decision-making and follow-up actions
- Coordinate and organize meetings, manage calendars, and arrange travel logistics to optimize time and resources
- Organize and maintain confidential files and databases, ensuring data integrity and accessibility
- Manage communications by handling emails and phone calls promptly and professionally
- Maintain orderly paperwork, records, files, and documents to support efficient office administration
- Update and manage inventory records accurately, processing orders within established timelines to support business needs
- Participate in the development and implementation of business policies and administrative procedures to enhance operational effectiveness
- Execute ad-hoc duties assigned by the Account Manager with reliability and discretion
Required competencies and certifications
- Proven work experience as a Secretary or Personal Assistant demonstrating proficiency in Microsoft Office applications
- Ability to communicate clearly and concisely in both written and verbal formats to support effective collaboration
- Strong organizational skills to prioritize tasks, maintain high accuracy, and meet deadlines consistently
- Demonstrated discretion, integrity, and loyalty in handling sensitive and confidential information
- Capacity to work independently with minimal supervision, exhibiting problem-solving skills and resourcefulness
- Ability to multitask effectively, managing multiple deadlines and challenges simultaneously
- Capability to build and maintain effective working relationships across various organizational levels, including senior leadership
Preferred competencies and qualifications
- Completion of GCE A Level or equivalent qualification
- Positive and proactive work attitude characterized by reliability, flexibility, enthusiasm, and self-motivation
- Emotional intelligence to understand and manage own and others emotions, enhancing communication and teamwork
