Part Time Office Administrator

We're looking for a reliable and organized Office Administrator & HR Coordinator to support our day-to-day office operations and general HR matters. This role covers the practical, hands-on side of running an office - from managing supplies and coordinating with vendors to supporting team events and onboarding logistics.

Responsibilities

Office Admin Activities

• Monitor stock levels of pantry and stationery supplies and place orders as needed.
• Coordinate with building management/landlord on facility-related matters.
• Coordinate office cleaning schedules.
• Log and track facility repair requests, including air-conditioning, furniture, and equipment.
• Coordinate with repair vendors and technicians as required.
• Process internal procurement requests from staff.
• Track order status and receive and log incoming deliveries.
• Issue and collect laptops and other equipment during staff onboarding and offboarding.
• Maintain office and equipment inventory records, including assigned devices and the asset register.
• Ensure office equipment, furniture, and appliances are kept in good working condition.
• Respond to ad hoc administrative requests from staff.
• Compile weekly and monthly operational status reports.
• Update operational dashboards and KPI trackers.

General HR Matters

• Assist in organising company events, including team socials, TGIFs, festive celebrations, and employee milestones.
• Assist with event logistics, including venue booking, catering, and RSVPs.
• Draft and post internal announcements.
• Coordinate first-day logistics, including introductions and office tours.
• Process onboarding and offboarding checklist items, including equipment returns and access revocation.

Requirements

• Singapore Citizen or Singapore Permanent Resident.
• Diploma or Bachelor's degree in any field of study.
• Able to work 1–3 days per week, 8 hours per day.
• Prior experience in office administration or HR coordination is preferred.
• Comfortable with common office software, including Microsoft 365 and Google Workspace.
• Strong organizational skills, attention to detail, and follow-through.
• Discretion when handling confidential HR and company information.
• Ability to manage multiple small tasks and coordinate with vendors effectively.

Nice to Have

• Exposure to project tracking tools such as Jira or Microsoft Lists.
• Experience organising office events or team activities.
• Experience supporting a small or growing team.

We seek your understanding that only shortlisted candidates will be notified.