Office Administrator & HR Coordinator (Part-Time)

We're looking for a reliable and organized Office Administrator & HR Coordinator to support our day-to-day office operations and general HR matters. This role covers the practical, hands-on side of running an office - from managing supplies and coordinating with vendors to supporting team events and onboarding logistics.

Responsibilities

Office Admin Activities

• Monitor stock levels of pantry and stationery supplies and place orders as needed.

• Coordinate with building management/landlord on facility-related matters.

• Coordinate office cleaning schedules.

• Log and track facility repair requests, including air-conditioning, furniture, and equipment.

• Coordinate with repair vendors and technicians as required.

• Process internal procurement requests from staff.

• Track order status and receive and log incoming deliveries.

• Issue and collect laptops and other equipment during staff onboarding and offboarding.

• Maintain office and equipment inventory records, including assigned devices and the asset register.

• Ensure office equipment, furniture, and appliances are kept in good working condition.

• Respond to ad hoc administrative requests from staff.

• Compile weekly and monthly operational status reports.

• Update operational dashboards and KPI trackers.

General HR Matters

• Assist in organising company events, including team socials, TGIFs, festive celebrations, and employee milestones.

• Assist with event logistics, including venue booking, catering, and RSVPs.

• Draft and post internal announcements.

• Coordinate first-day logistics, including introductions and office tours.

• Process onboarding and offboarding checklist items, including equipment returns and access revocation.

Requirements

• Singapore Citizen or Singapore Permanent Resident.

• Diploma or Bachelor's degree in any field of study.

• Able to work 1-3 days per week, 8 hours per day.

• Prior experience in office administration or HR coordination is preferred.

• Comfortable with common office software, including Microsoft 365 and Google Workspace.

• Strong organizational skills, attention to detail, and follow-through.

• Discretion when handling confidential HR and company information.

• Ability to manage multiple small tasks and coordinate with vendors effectively.

Nice to Have

• Exposure to project tracking tools such as Jira or Microsoft Lists.

• Experience organising office events or team activities.

• Experience supporting a small or growing team.
  
  If you are interested in joining us, kindly submit your application via

  https://thesoftwarepracticepteltd.teamtailor.com/jobs/8276010-office-administrator-hr-coordinator-part-timepromotion=2164546-trackable-share-link-mycareersfuture

We seek your understanding that only shortlisted candidates will be notified.