Operations Executive

Job Responsibilities:

• Take responsibility and ownership for a full spectrum of shipping operations, contracts management and documentation with guidance and support from supervisors and senior team members
• Handle a full set of shipping documents for shipment execution, ensuring fast turnaround for shipment processes, contracts allocations & vessel nominations
• Coordinate shipments with suppliers, buyers, shipbrokers, chartering, ship owners/agents, surveyors, insurers etc., to ensure smooth loading and delivery
• Liaise with banks on Letters of Credit opening, clean negotiation and collection documentation
• Work on SAP/ITAS/related system for invoicing, allocations and matching
• Follow up on operational matters including demurrages/despatch, receivables, payables, clients ageing accounts etc
• Work closely with internal stakeholders (Commercial, Risk, Global offices, Finance, Accounts, Pricing, Chartering etc) to ensure execution risks are identified in advance and possible solutions are explored
• Proactively highlights and resolves issues related to the shipment execution
• Adhere to Company's SOPs to ensure smooth and compliant execution
• Support other ad‑hoc shipping or operational activities as instructed

Job Requirements:

• Diploma or Degree in Logistics, Supply Chain, Business, or related field
• No prior experience required and on the job training provided.
• Interest in shipping operations, trade documentation and commodity trading; exposure or basic knowledge of bulk shipments, Letters of Credit, UCP 600 / ISBP, contracts, laytime or Charter Party terms will be an advantage, but is not mandatory as training will be provided
• Proficient in Microsoft Office (Excel and Word), comfortable with digital tools and open to learning and applying AI solutions to improve workflow efficiency and accuracy
• Able to work under deadlines with guidance and progressively increased responsibility
• Logical, numerate and possessing good analytical skills
• Diligent and able to perform under pressure in a fast‑paced working environment. Fast learner with a strong sense of urgency
• Meticulous, detail‑oriented, able to multitask and a good team player
• Strong communication and interpersonal skills
• Comfortable supporting global teams and adapting to different time zones as needed.