Operations Coordinator

Skilled Administrative Assistant is provides comprehensive administrative and secretarial support to executives and senior leaders, managing schedules, coordinating meetings, and handling confidential tasks. Conducts basic data analysis and prepares regular reports while maintaining office systems, policies, and supplies.

Acts as a key liaison for internal and external stakeholders, ensuring seamless communication and coordination. Organises travel, events, and expense reporting, while supporting ad hoc projects and visitors. Demonstrates strong proficiency in MS Office, excellent organisational, communication, and problem-solving skills, and the ability to prioritise tasks effectively. Brings solid experience in administrative roles, with high attention to detail and the capacity to work independently in a fast-paced environment.

Key Roles and Responsibilities:

• Provides administrative and secretarial support to relieve Executive, and/or Line Managers of administrative duties
• Executes some data analysis task
• Provides assistance with organising and scheduling appointments/team meetings
• Coordinates activities between departments and outside stakeholders
• Works on activities of a critical or confidential nature
• Provides assistance by planning meetings and take/capture detailed minutes
• Provides assistance with ad hoc project requirements as and when required
• Provides assistance in the preparation of regularly scheduled analytics and reports
• Updates and maintains office policies and procedures
• Orders office supplies and research new deals and suppliers
• Provides assistance by booking travel arrangements as and when required
• Submits and reconcile routine expense reports
• Provides general support to visitors
• Acts as the point of contact for internal and external clients
• Plans office events as and when required
• Provides assistance with any other administrative-type task requests

Knowledge, Skills and Attributes:

• Excellent knowledge of office management systems and procedures
• Excellent knowledge of office equipment, such as printers etc.
• SAP experience or working knowledge preferable
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Time management skills and the ability to prioritize work
• Excellent attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Organisational skills with the ability to multi-task
• Ability to work on tasks of a critical/confidential nature
• Ability to support Executive/Senior Leaders

Academic Qualifications and Certifications:

• High school diploma or equivalent

Required Experience:

• Solid demonstrated administrative experience in a similar type of role