Company Overview
Rayne or Shine is a Landscaping & Events Installation Botanical Studio with a Cactus nursery specializing in Desertscape creations. We create green art for balconies, terraces, offices, exhibitions, and luxury brand popups. We also host workshops and handle corporate gifting.
Job Summary
- The Operations Admin manages operations and administrative work, acting as the central hub to support enquiries, scheduling, finance administration, and internal documentation for smooth daily operations.
- Work schedule: 3 days onsite, 2 days WFH.
Responsibilities
- Manage all incoming enquiries and respond promptly to clients to ensure clear communication
- Provide ballpark and simple quotations to clients and escalate complex cases for resolution
- Assist the team with scheduling and coordination to support operational efficiency
- Prepare and maintain accurate quotations and invoices for financial tracking
- Track expenses and revenue to support financial oversight and reporting
- Maintain payment and cost records to ensure accurate financial documentation
- Organize and update contracts, HR documents, SOPs, and company handbook for compliance and accessibility
- Keep Notion and other internal systems updated to support smooth operations
- Assist in preparing pitch decks to support business development efforts
- Track marketing data and generate reports to inform marketing strategies
- Manage multiple tasks calmly and proactively to maintain structured and efficient backend operations
Required competencies and certifications
None specified
Preferred competencies and qualifications
- Ability to work with AI tools to enhance operational efficiency
- Ability to design and execute social media campaigns to support marketing efforts
