Operations Admin (F&B Group)

About the Role

We are a growing food & beverage group seeking a meticulous and proactive Operations Admin to support both the operations and accounts teams. This role serves as a key link between daily store activities and financial record-keeping, ensuring supplier invoices, purchase orders, and related documentation are accurately tracked, processed, and uploaded into the system. The ideal candidate is organized, detail-oriented, and comfortable managing both paperwork and digital workflows in a fast-paced environment.

Key Responsibilities

. Receive, verify, and process supplier invoices, ensuring accuracy in pricing, quantities, and supporting documents.

. Work closely with outlet managers and the accounts team to ensure all invoices are submitted, recorded, and approved promptly.

. Scan, upload, and properly file invoices and supporting documents into the company's accounting or POS system.

. Maintain a clear record of outstanding supplier invoices and follow up with suppliers or outlets where necessary.

. Reconcile invoices against purchase orders and delivery orders, highlighting discrepancies for resolution.

. Support month-end closing by ensuring all documents are properly accounted for and accessible.

. Assist the operations team with vendor communications and document submissions when required.

. Provide administrative support such as data entry, report generation, and filing to streamline workflow between departments.

Requirements

. Diploma or equivalent qualification in Business Administration, Accounting, or related field.

. At least 1-3 years of administrative or accounting support experience, preferably in the F&B or retail industry.

. Strong attention to detail and ability to manage multiple priorities.

. Proficiency in Microsoft Excel, Google Workspace, or other office tools.

. Familiarity with accounting or POS systems (e.g., Xero, QuickBooks, or similar) is an advantage.

. Good communication skills and the ability to work collaboratively with multiple departments.

Attributes We Value

. A positive and proactive attitude toward problem-solving.

. Strong organizational and time-management skills.

. Integrity, accountability, and discretion when handling financial information.

. A team player who contributes to a culture of efficiency and transparency.

Working Location: Lower Delta Road (with outlet visits when required)
Note: Only shortlisted candidates will be contacted.