Operations/ Admin Support Executive - Fast Growing F&B Brand

Company Overview:

Our client is a prominent, locally grown F&B business dedicated to delivering premium food and beverage concepts to local food enthusiasts. They have also expanded to a lifestyle brand with close to 10 outlets in Singapore. With a commitment to excellence and a passion for providing exceptional service, they have established themselves as a leader in the local F&B scene.

Job Summary:

We are looking for an enthuasiastic and practical Operations Support Executive to join our client's expanding team. This role is well suited for someone with a driven, hands-on mindset to assist with the administrative and back-end operations of the brand's retail stores.

Key Responsibilities:

• Coordinate operational and administrative tasks for retail stores, including licensing, insurance, and logistics to ensure smooth store openings.
• Oversee stock movement for store supplies, track inbound and outbound items, and maintain accurate inventory records.
• Issue purchase orders (POs) and process invoices
• Oversee payment & POS Systems (NETS, Stripe Express) including reconciling discount logistics and ensuring systems run smoothly.
• Maintain and track vendor agreements, service contracts, and other operational documents.
• Liaise with vendors to ensure facilities and equipment are in excellent condition and maintain and coordinate building/ store repairs, ensuring routine service scheduling.

Requirements:

• Minimally a Diploma in Administration, Office Management or related fields
• Proven experience of at least 2-3 years in retail business operations, ideally in the F&B space
• Multi-tasker with a go-getter attitude who works well in a dynamic enviroment
• Analytical and operationally strong with the ability to track operations consistently and execute plans efficiently
• Ability to learn quickly and adapt to a fast paced environment, working both independently and collaboratively
• Good communication skills and stakeholder management skills

This role is perfect for a candidate who is commercially and operationally astute while being comfortable in a dynamic environment. You will have the opportunity to learn a business from the ground up while also being part of an exciting, growth-driven, positive environment at one of the leading cafes in the local scene.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. By submitting your application, you give us permission to store and use your data for recruitment purposes in accordance with our privacy policy.