Operations Admin Coordinator

Operations Admin Coordinator

Working Days: Monday to Friday Working Hours: 7:30am - 5:15pm
Salary: $2,200 - $2,800 + AWS + Variable Bonus
Working Location: Woodlands Industrial Park

Job Responsibilities

1. Order Processing & System Administration

• Process sales and operational orders, including data entry, record updates and document preparation.

• Maintain accurate administrative records and ensure operational information is updated promptly.

• Prepare order documentation and support internal workflow processes.

2. Scheduling & Deployment Coordination

• Assist in scheduling measurement, delivery, installation and service works according to operational requirements and customer timelines.

• Coordinate the daily deployment of vehicles, drivers and operational resources.

• Assist with route planning and scheduling to improve operational efficiency.

• Liaise with relevant departments to ensure smooth daily operations.

3. Documentation, Billing & Coordination

• Prepare operational documents, costing details and supporting records for internal processing.

• Coordinate with subcontractors and relevant stakeholders to ensure timely order fulfilment.

• Verify subcontractor invoices and supporting documents for accuracy.

• Ensure proper filing and handover of documents for invoicing and record-keeping.

4. General Administrative Support

• Handle filing, scanning and document organisation.

• Assist with departmental reporting and operational tracking.

• Perform other administrative and coordination duties as assigned by supervisors or Management.

Requirements

• Minimum GCE O Level, Diploma or equivalent qualification.

• 1-3 years of relevant administrative or operations coordination experience.

  WhatsApp: +65 8753 6078 (Anna)
  Wong Zhi Jing | Reg No : R26163972
  The Supreme HR Advisory Pte. Ltd | Ea No: 14C7279