Officer/ Senior Officer, Estate Planning, Development & Management

The Officer plays an essential operational and coordination role in supporting the effective management of our preschool facilities and workplace environments. This position contributes to the smooth running of projects, facility management, lease administration, and compliance by ensuring timely follow-through of processes, accurate documentation and team coordination. Working closely with internal stakeholders, service providers, and centre teams, the Officer helps uphold a safe, functional, and well-maintained built environment that supports centre operations and enhances the daily experience of staff and children. The role also supports financial stewardship through diligent tracking of expenditure and adherence to procurement and compliance requirements.

Key Job Responsibilities

Facilities Management

• Support management of standing orders, scheduling, filing of service reports and payment of invoices for routine maintenance in centres
• Support ITQs and tenders for ad-hoc servicing and maintenance work as well as term contractors
• Support facilities management cost tracking and budget planning
• Ensure prompt FM ticket handling
  
  

Lease Management

• Support review of lease agreements and tracking of expiry and renewal dates
• Ensure all required documentation and administrative processes are completed, including payment of stamp duty, security deposit, insurance purchase, etc.
  
  

Project Management

• Support management of purchase orders, filing of project documents and payment of invoices
• Support project cost tracking and claims
• Support defect documentation and facilitation of rectification
  
  

Documentation & Communication

• Assist in production of communication materials including posters, videos, slides and documents
• Ensure systematic and efficient filing
  
  

Qualifications And Job Requirements

Education

• Minimum Diploma in Architecture, Engineering, Construction, Facilities and Project Management, Business Administration, Operations or related field.
  
  

Experience

• Minimum 3 years of relevant working experience.
  
  

Skills And Attributes

• Excellent problem-solving and analytical skills with attention to detail
• Proficiency in Google Sheets for data analysis, project tracking, and reporting.
• Ability to work independently and as part of a team
• Positive attitude, eager to learn, proactive and inquisitive