Admin Officer, Estate Planning, Development & Management

The Officer plays an essential operational and coordination role in supporting the effective management of our preschool facilities and workplace environments. This position contributes to the smooth running of maintenance, lease administration, and workplace operations by ensuring timely follow-through of processes, accurate documentation, and strong vendor coordination. Working closely with internal stakeholders, service providers, and centre teams, the Senior Officer helps uphold a safe, functional, and well-maintained built environment that supports centre operations and enhances the daily experience of staff and children. The role also supports financial stewardship through diligent tracking of expenditures and adherence to procurement and compliance requirements.

Facilities Management

• Support management of standing orders, scheduling, filing of service reports and payment of invoices for routine maintenance in centres
• Support ITQs and tenders for ad-hoc servicing and maintenance work as well as term contractors
• Oversee vendor and contract management, ensuring compliance with service level agreements and maintaining high service quality.
• Monitor facilities management expenditures, track utilisation, and support budget planning to ensure financial discipline.
• Lease Management
• Support in check lease agreements and tracking of expiry and renewal dates
• Ensure all required documentation and administrative procedure is completed, including payment of stamp duty, insurance purchase, etc.
• Workplace Management
• Oversee the day-to-day maintenance and general upkeep of the workplace and common areas, escalating complex issues as needed.
• Ensure all office equipment (e.g., printers, lighting, air-conditioning) is operational, arranging for timely servicing and maintenance where required.
• Coordinate cleaning and courier services
• Replenish supplies as required in a timely manner
• Ensure good procurement practices and processes, ensure opex is within budget
  
  

Education

• Minimum Diploma in Architecture, Engineering, Construction, Facilities and Project Management, Business Administration, Operations or related field.
  
  

Experience

• Minimum 3 years of relevant working experience.
  
  

Skills and Attributes

• Excellent problem-solving and analytical skills with attention to detail
• Proficiency in Google Sheets for data analysis, project tracking, and reporting.
• Ability to work independently and as part of a team
• Positive attitude, eager to learn, proactive and inquisitive
• Good verbal and written communication skills.