Key Responsibilities:
Office Front Desk & Administration
- Manage front desk / receptionist duties, including welcome and attend to incoming guests in a professional and courteous manner
- Oversee daily office operations to ensure a well-organised and efficient workplace
- Handle office procurement, including vendor sourcing and quotation comparison
- Manage office supplies, facilities coordination, and general administrative matters
Travel & Business Support
- Coordinate travel bookings for team members, including flights, accommodation, and transportation
- Support scheduling and business support arrangements as required
Budget & Cost Awareness
- Track office-related expenses and support basic budgeting activities
- Make cost-conscious decisions while maintaining service quality
People Operations Support
- Serve as a point of contact for employees on operational and administrative matters
- Support a smooth employee experience with a user-first mindset
- Assist with ad-hoc people operations and administrative tasks as needed
Job Requirements
- Prefer 2-3 years of experience in office management, administration, people operations or customer services background.
- Proficient in spoken and written English and Mandarin, to liaise with guests who may not speak or write English
- Highly responsible and dependable, with a strong sense of ownership and a service-oriented, user-first mindset
- Comfortable working in a dynamic family office / group organisation environment
- Flexible and willing to support business needs beyond standard working hours when required
- Detail-oriented and practical, with good cost awareness and the ability to manage multiple tasks effectively
- Proficiency in Excel or workplace collaboration tools (e.g. Lark) is a plus.
Work Arrangement & Environment
- 5-day work week
- Flexible working hours
- Friendly and supportive working environment
Location: Near Outram Park MRT
Interested applicants, you may send your CV to [Confidential Information]
We will be in touch with the shortlisted candidate for an interview within 5 working days.
Artemis HR Pte Ltd
EA License: 23S1792
