Position: OFFICE MANAGER
Firm Overview
An international law firm is establishing its presence in Singapore. The firm advises clients on complex, cross-border legal matters and operates within a highly regulated, professional services environment.
Position Summary
The Office Manager will play a critical role in supporting the establishment and ongoing operations of the Singapore office. This position requires a candidate with prior law firm experience, strong office administration capabilities, and the ability to work closely with partners and regional teams across multiple time zones.
The role combines office setup, administrative management, documentation coordination, and foundational HR support.
Key Responsibilities
Office Establishment & Operations
- Support the set-up of the Singapore office, including office search coordination, engagement with real estate agents, and liaison with external vendors
- Coordinate office fit-out, utilities, IT readiness, and facilities arrangements
- Oversee day-to-day office operations to ensure a professional, compliant, and efficient working environment
- Manage office contracts, service providers, and administrative budgets
Administrative & Documentation Support
- Handle office-related documentation, filings, and administrative paperwork
- Maintain accurate and well-organized records in line with law firm and regulatory standards
- Coordinate with external service providers such as payroll, company secretarial, and professional services vendors
HR & People Administration (Foundational)
- Provide basic HR administrative support, including onboarding and offboarding coordination
- Maintain employee records, leave tracking, and internal documentation
- Act as the local administrative liaison with regional or global HR teams
Partner & Stakeholder Support
- Provide administrative and operational support to partners and senior stakeholders
- Coordinate across teams located in different regions and time zones
- Support effective collaboration with partners of varying working styles and seniority levels
Requirements
- Mandatory experience in a law firm (international or reputable local firm preferred)
- Proven experience in office management or senior office administration within a professional services environment
- Prior involvement in office setup or supporting a newly established office is strongly preferred
- Solid understanding of law firm operations, confidentiality requirements, and professional standards
- Exposure to basic HR administration (not a pure HR role)
- Strong stakeholder management skills, with confidence working closely with partners
- Ability to work independently, manage multiple priorities, and operate in a structured yet evolving environment
- Experience working across multiple time zones
- Excellent written and spoken English
Ideal Candidate Profile
- Law firmtrained office manager or senior office administrator
- Highly organized, discreet, and detail-oriented
- Practical and execution-focused, with strong ownership mindset
- Comfortable acting as the operational anchor for a small but growing office
