Office Manager

Job Responsibilities

Office & Workplace Management

• Oversee the end-to-end management of office workspace and facilities in Singapore, aligning workplace strategy with evolving business needs.
• Develop and implement comprehensive administrative solutions covering space planning, renovation and modifications, space utilization, supplier management, service delivery, and risk control.
• Drive standardized workplace operations, cost optimization, service quality, and employee satisfaction through effective coordination of internal stakeholders and external service providers.

Business & Stakeholder Support

• Partner closely with key stakeholders to understand business and employee needs, providing effective administrative support and execution for organizational development, culture-building initiatives, team engagement, and business events.
• Act as a key administrative partner to business teams, ensuring smooth execution of workplace and operational requirements.

Administrative Policy & Operations

• Contribute to the development and implementation of administrative policies, processes, and operating standards, ensuring clear and effective communication across internal and external stakeholders.
• Establish and continuously improve standardized administrative processes and operational frameworks to enhance efficiency and service quality.
• Support the development and implementation of administrative products and systems, including the rollout of international workplace and campus projects.

Other Responsibilities

• Contribute to ad hoc administrative projects and initiatives as needed.

Requirements

• 5-10 years of experience in administrative-related positions in large multi-national organization or tech companies, with corporate office management related professional knowledge;
• Proactive, strong sense of responsibility and ownership, strong resilient and tenacity, with eager-to-learn attitude;
• Strong business acumen and execution ability, capable of effectively transforming business needs into implementable actions and execution;
• Excellent planning and organizational skills, along with strong communication and coordination abilities, to drive collaboration within the team and achieve business outcomes;
• Strong vendor management skills, able to inspire vendors to operate independently and deliver business results;
• Strong data analysis, structured thinking, and systematic problem-solving capabilities;
• Demonstrated ability to provide innovative solutions, capable of independently coordinating cross-departmental tasks and conducting in-depth vertical exploration for related work;
• Ability to handle emergencies to a certain extent;
• Proficient in English & Chinese