OFFICE AND SAFETY ADMINISTRATOR

Job Summary: To ensure a safe, efficient, and well-organized office environment while supporting key administrative functions including office support, vendor coordination, IT assistance, and travel arrangements.

Key Responsibilities:

Office Safety & Compliance

. Implement and monitor Workplace Safety & Health policies in alignment with MOM regulations, conducting regular risk assessments, safety audits, and training sessions.

. Maintain records of safety checks and incident reports.

. Ensure safety equipment and signage are up to date and compliant with local regulations.

Office Administration & Support

. Manage office supplies

. Provide general administrative support

. Organize and coordinate internal events and activities

. Maintain cleanliness and functionality of the office space in coordination with service providers.

Vendor Management

. Liaise with office service vendors (e.g., cleaners, maintenance, air con, electricity, pantry suppliers, hotels, medical & health coverage etc) for timely delivery and service quality.

. Review and process vendor invoices and contracts.

. Maintain a vendor contact list

IT & Equipment Coordination

. Provide basic IT support such as setting up workstations, telephone, and assisting with hardware needs.

. Coordinate with internal helpdesk team & external IT support vendors when necessary.

. Maintain inventory of IT assets and equipment.

Travel & Logistics Support

. Assist in booking travel arrangements such as flights, accommodation, and transportation when require.

. Support visa and travel document applications where necessary.

Requirements:

. Diploma in Business Administration or Office Management or Workplace Safety or Health, Computer and Science or related field.

. Strong organizational and multitasking skills.

. Good interpersonal and communication skills.

. Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).

. Interest in office operations, safety practices, and administrative work.

. Team player with a positive attitude and willingness to learn.