Job Summary
Perform day-to-day administrative tasks to support operations, HR, and accounts teams, ensuring accurate processing of invoices, payment requests, staff claims, and inventory management while maintaining organized records and a clean office environment.
Responsibilities
- Process daily administrative tasks including managing emails, invoices, information files, and paperwork to support smooth office operations
- Review part-timers log sheets monthly to verify accuracy for timely pay-out processing
- Prepare and tally supplier invoices monthly to ensure correct payment amounts
- Generate payment request numbers for all invoices to maintain accurate payment tracking
- Update and maintain payment records to ensure financial data accuracy
- Provide operational support to the operations, HR, and accounts teams by assisting with various administrative tasks
- Manage staff claims by verifying submissions and maintaining records for timely processing
- Maintain and update company databases to ensure information is current and accessible
- Manage inventory of office supplies and pantry items to ensure availability and proper stock levels
- Maintain office cleanliness to provide a safe and organized work environment
- Perform other ad-hoc duties as assigned to support team needs
