Office Administrator

PURPOSE OF THE JOB

The Office Administrator is responsible for the day-to-day running of the office, provision of support to the client servicing departments and handling of some client work.

RESPONSIBILITIES

Managing the day-to-day administrative function, including:

. Manage the general office administrative function including but not limited to storage (on-site and off-site), postage, courier, stationery and consumable orderings

. Handle the reporting and reimbursement of all office expenses

. Control master of company templates including letterhead and business cards

. Answer company phone calls

. Perform outdoor duties if required

. Any other ad-hoc duties as assigned

Providing support to the client servicing departments, including:

. Manage incoming mails for clients

. Maintain schedules for local delivery and visits to various government departments

. Keep track of all client disbursements

. Scan and save client documents

Assisting in other areas, including:

. Support the process of work visa application

. Handle administrative tasks related to payroll and MPF for client entities

. Handle paperwork related to various government departments and banks

KNOWLEDGE, SKILLS AND EXPERIENCE

. Excellent time management skills, ability to multi-task, prioritize work, self-motivated, able to work under minimum supervision and work independently

. 2 years experience in office administration

. Strong computer skills in MS Excel, Word and PowerPoint

. Strong interpersonal skills able to communicate with colleagues across all levels

. Attention to detail, problem solving skills, and process-driven

. Excellent written and verbal communication skills in English

. Team oriented person able to manage client relationships and independently carry out work

. Able to multi-task, be self-motivated, pro-active and responsive