1. About Hanwha Vision
Hanwha Vision is a global leader in advanced video surveillance and security solutions, delivering innovative technologies that enable safer, smarter environments across industries. With a strong presence worldwide, we are committed to driving operational excellence and customer value through continuous innovation.
2. Role Overview
The Admin & Operations Assistant will provide comprehensive administrative and operational support to ensure the smooth day-to-day functioning of the Singapore office. This role requires a highly organized and proactive individual who can manage multiple tasks efficiently while supporting both internal teams and external stakeholders.
3. Key Responsibilities
- HR Admin & Operation
- Assist in the preparation and processing of work pass applications (EP/SP/WP), and coordinate with relevant authorities such as MOM on administrative matters.
- Travel & Hospitality Coordination
- Arrange travel logistics including flight bookings, accommodation, and transportation for employees and visiting guests.
- Administrative Support
- Provide day-to-day administrative assistance, including document management, office supplies coordination, and basic expense tracking.
- Facility & Vendor Coordination
- Support office facility management and liaise with vendors (e.g., cleaning, pantry services, maintenance) to ensure a well-maintained working environment. Handle incoming and outgoing mail and deliveries.
- Logistics & Transport Support
- Provide occasional support for transportation needs, including driving for company-related errands, deliveries, or coordination activities when required.
- Ad-hoc Operational Support
- Perform additional administrative and operational duties as assigned to support business needs and ensure smooth office operations.
4. Qualifications & Experience
- Diploma or Degree in Business Administration, Corporate Services, IT, or a related discipline
- Prior experience in administrative, office support, or coordinator roles is preferred
- Proficient in Microsoft Office applications (Word, Excel, PowerPoint)
- Possess a valid Singapore Class 3 driving license
- Basic IT knowledge or experience (e.g., handling office IT equipment, simple troubleshooting) is an advantage
5. Key Skills & Competencies
- Communication Skills
- Strong interpersonal and communication abilities to effectively coordinate with internal teams and external vendors
- Organizational & Multitasking Skills
- Ability to manage multiple tasks, prioritize effectively, and meet tight deadlines
- Adaptability & Initiative
- Self-motivated, resourceful, and able to work independently as well as collaboratively in a team
- Attention to Detail
- High level of accuracy and attention to detail in administrative tasks
- Language Proficiency
- Strong command of English (written and spoken) for effective communication and coordination
- Basic IT Awareness (Preferred)
- Comfortable handling basic IT-related tasks and supporting simple technical needs within the office
6. Location & Reporting Line
- Location: Singapore
- Reporting Line: Reports directly to the Singapore Manager
