We are looking for an Office Administrator who is capable of handling the A to Z of office administration including coordinating communications internally, liaising with external vendors, and handling incoming inquiries and guests.
Responsibilities:
- Coordinate meeting schedules, internal discussions, and external appointments, including arranging meeting rooms and logistics.
- Manage office supplies, stationery, and pantry inventory, ensuring timely replenishment.
- Liaise with vendors and service providers for office maintenance, equipment servicing, and administrative support services.
- Assist in organizing company meetings, events, and staff activities, including venue arrangements and logistics coordination.
- Handle incoming calls, correspondence, and general office enquiries.
- Welcome and attend to visitors, ensuring a professional and pleasant office experience.
- Ensure the office environment and common areas are well maintained and organized.
- Assist with preparation of reports, presentations, and general documentation.
- Coordinate travel arrangements, accommodation bookings, and logistics for business trips when required.
- Manage Work Permit applications and renewals.
- Assist with preparation and e-filing of HR documents such as employment letters and staff records.
- Provide support for other administrative projects and duties as assigned by the Management.
Requirements:
- Minimum 2 years of administrative and/or office support experience.
- Strong organizational and coordination skills.
- Ability to multitask and work effectively in a fast-paced environment.
- Good communication and interpersonal skills.
- Proficient in Microsoft Office Applications (Word, Excel, PowerPoint).
- Responsible, meticulous, and a good team player.
If you are interested in this role, you may also send your CV with your expected salary to [Confidential Information]
Please note that only shortlisted candidates will be contacted, thank you.
Tech Grid Asia Pte. Ltd
EA Licence Number: 24C2582
Personnel Registration Number: R22105483
Lin Kai Wei
