Office Admin

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Early Applicant

Job Description

Job Responsibilities:

Administrative Support
- Manage day-to-day office operations including scheduling, correspondence, and documentation
- Maintain accurate records of inventory, purchase orders, and supplier contracts
- Prepare reports, presentations, and meeting minutes for management
Customer & Vendor Coordination
- Handle client inquiries, quotations, and order processing for scientific instruments and consumables
- Liaise with suppliers, logistics providers, and service partners to ensure timely delivery and installation
- Support sales and technical teams in coordinating product demonstrations and client visits
Finance & Compliance
- Assist with invoicing, payment tracking, and expense reporting
- Ensure compliance with company policies, industry standards, and regulatory requirements (e.g., import/export documentation for scientific equipment)
Office & Team Support
- Oversee office supplies, equipment maintenance, and facility management
- Coordinate staff travel arrangements, training schedules, and internal events
- Support HR functions including onboarding, attendance tracking, and employee engagement initiatives

Requirements:

Diploma/Degree in Business Administration or related field
Prior experience in office administration, preferably in a scientific/technical industry
Good organizational and multitasking skills with attention to detail
Proficiency in MS Office and CRM/ERP systems
Excellent communication and interpersonal skills to work with clients, suppliers, and internal teams
Ability to adapt in a dynamic environment and support both operational and technical functions