Mental Health Training Executive

Reports to: Head of Mental Health Training and Community Outreach.

Job Summary

. The Mental Health Training Executive will provide administrative and logistical support for mental health training programmes.

. It involves coordinating training sessions, managing schedules, handling participant registrations, and ensuring smooth operations of workshops and events.

. The ideal candidate is detail-oriented, organized, and able to support trainers and facilitators in executing high-quality training initiatives.

Roles and Responsibilities

1. Oversee training coordination and logistics support.

- Plan, schedule and coordinate mental health training sessions for migrant workers, volunteers and partners.

- Coordinate and maintain logistics/ resources across the various training programmes.

2. Learning administration

- Maintain data of participants, trainers and stakeholders.

- Manage registration, attendance tracking and pre/post evaluations.

- Assist in report preparation, documentation and training feedback summaries.

3. Data management and reporting

- Identify organisational data sources to facilitate data measurement and analysis.

- Collect and consolidate data from identified data sources.

- Maintain and update records for training programme evaluations.

- Conduct initial data analysis and report findings.

- Compile data analysis reports to present findings.

- Support tracking of training budgets, expenses, and reimbursements.

4. Manage Stakeholders and Vendors on training-related enquiries

- Document, monitor, and attend to training emails, queries, and other feedback.

- Communicate with stakeholders on relevant training updates.

- Coordinate relevant logistical arrangements with stakeholders (space needed, shelter, sound system, tables/chairs, etc.).

- Coordination of volunteer trainers/facilitators.

- Support curation and implementation of the organisation's marketing content based on defined marketing objectives and strategy.

- Monitor outcomes to track if organisation objectives have been met.

Key Skills and Competencies

. Knowledge of mental health education, psychological support and psychological first aid.

. Understanding of community-based mental health services and stakeholder and vendor management.

. Strong organisational and multi-tasking skills to handle multiple training programmes.

. Experience in event coordination, logistics management or training administration.

. Proficiency in Microsoft Office Suite.

. Strong written and verbal communication skills for coordinating with stakeholders.

. Data analysis skills, monitoring and evaluation of training data.

. Ability to work independently while supporting a dynamic team.

. Ability to conduct trainings is a bonus.

Qualifications

. Diploma or Bachelor's Degree in Business Administration, Psychology, Social Work or related field.

. Minimum 3 years relevant experience in administrative, events coordination or training support roles.

Working Conditions & Benefits

. Location: Ability to travel off site around the country and support trainings after office hours (evenings and weekends)