Responsibilities
- Oversee the daily operations to ensure a professional, organized and efficient workplace.
- Implement office policies, procedures, and standards to ensure compliance and efficiency.
- Manage external grant budget such as budget planning and reporting, processing of claims and expenses, and procurement matters.
- Monitor day-to-day expenditures of the external budgets; seek budget variations as necessary; review accuracy of financial transactions to ensure allowability and compliancy.
- Develop and maintain records, databases, etc.
- Oversee the management of Centre's website to feature the Centre's highlights; maintain updates, etc.
- Perform HR functions such as recruitment, onboarding and employee records management.
- Event management and accompanying logistics to include organization of meetings, workshops, conferences, etc.
- Coordinate the follow-up, scribe notes and assist with preliminary draft of the various reports and publications to funding agency.
- Interface with Office of Research Governance & Administration (ORGA) and Office of Finance (OFIN) Grants Compliancy and Management to troubleshoot external queries and requested ongoing reporting.
- Purchasing duties.
- Office of Campus Infrastructure and Services (OCIS), Facilities Booking Systems (FBS) meeting room/venue bookings.
- Liaise with SOE admin staff to redirect any non-claimable MOE expenses, etc.
- Other duties as assigned.
Qualifications
- An undergraduate degree with 5 years of relevant working experience preferred in educational and/or public service setting.
- Effectively bilingual with excellent communication (written and verbal) skills in English.
- Exceptional interpersonal skills to engage with diverse stakeholders and foster collaborative working relationships.
- Meticulous, hardworking, and strong organizational skills.
- Ability to work independently and work under stress to meet tight deadlines.
- Flexibility to perform ad-hoc duties as needed.
Other Information
Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.
