Manager (5-year contract), School of Economics

Job Description

• Oversee the daily operations to ensure a professional, organized and efficient workplace.
• Implement office policies, procedures and standards to ensure compliance and efficiency.
• Manage MOE Tier 3 budget such as budget planning and reporting, processing of claims and expenses, and procurement matters.
• Monitor day-to-day expenditures of the Tier 3 external budgets seek budget variations as necessary review accuracy of financial transactions to ensure allowability by MOE.
• Develop and maintain records, databases, and webpages.
• Creating a distinct website to feature the Centre's highlights maintain updates and add photos, news as the research work progresses.
• Support HR functions such as recruitment, onboarding and employee records management.
• Organize office events, meetings, and activities: (Organize the annual workshops and the 2-day annual conferences with public engagement).
• Prepare the logistics related to inbound trips of external collaborators and outbound conference trips of the SOE faculty and local team members.
• Coordinate the follow-up, scribe notes and help the P.I.s with drafting the annual report/midterm report/final report to MOE.
• Collate information for the annual policy report, to be published each year during the conference.
• Interface with ORe and OFIN Grants Compliancy and Management to troubleshoot MOE queries and requested ongoing reporting.
• Other miscellaneous responsibilities include:
• Purchasing duties.
• OCIS FBS meeting room/venue bookings.
• Liaise with SOE admin staff to redirect any non-claimable MOE expenses, etc.
• Other duties as assigned.

Qualifications

• A recognised undergraduate degree (5 years of relevant working experience preferred in educational and/or public service setting).
• Exceptional interpersonal skills to engage with diverse stakeholders and foster collaborative working relationships.
• Meticulous, hardworking, and strong organizational skills.
• Ability to work independently and work under stress to meet tight deadlines.
• Flexibility to perform ad-hoc duties as needed.

• Oversee the daily operations to ensure a professional, organized and efficient workplace.
• Implement office policies, procedures and standards to ensure compliance and efficiency.
• Manage MOE Tier 3 budget such as budget planning and reporting, processing of claims and expenses, and procurement matters.
• Monitor day-to-day expenditures of the Tier 3 external budgets seek budget variations as necessary review accuracy of financial transactions to ensure allowability by MOE.
• Develop and maintain records, databases, and webpages.
• Creating a distinct website to feature the Centre's highlights maintain updates and add photos, news as the research work progresses.
• Support HR functions such as recruitment, onboarding and employee records management.
• Organize office events, meetings, and activities: (Organize the annual workshops and the 2-day annual conferences with public engagement).
• Prepare the logistics related to inbound trips of external collaborators and outbound conference trips of the SOE faculty and local team members.
• Coordinate the follow-up, scribe notes and help the P.I.s with drafting the annual report/midterm report/final report to MOE.
• Collate information for the annual policy report, to be published each year during the conference.
• Interface with ORe and OFIN Grants Compliancy and Management to troubleshoot MOE queries and requested ongoing reporting.
• Other miscellaneous responsibilities include:
• Purchasing duties.
• OCIS FBS meeting room/venue bookings.
• Liaise with SOE admin staff to redirect any non-claimable MOE expenses, etc.
• Other duties as assigned.