12 Month Contract
Location : CBD
Industry : Pharma (MNC)
Overall Responsibilities
Daily operational activities
- To provide general Digital/IT administrative support to the assigned managers within the digital organization.
- Manage events including raising of purchase order, submission of documentation and co-ordination of payment process using internal systems.
- Effectively manage documentation, communications, reports and documents to support ease of retrieval and sharing of information within the admin team
- Assists in team members onboarding and offboarding of the project team memebrs
- Work with facility management team and ensure team memebrs and external staffs respect the office rules and process
- Manage the project SharePoint sites for the team such as provisioning of access.
- Secure office supplies for the project team
- Manage the leave calendar of the project team and ensure it is up-to-date
- Prepare communications related to proejct activites by working closely with the PMO team
Calendaring and logistics arrangement
- Manage Head of Department appointment schedule and calendar by effective planning and scheduling of meetings, conferences, teleconferences/Zoom/Teams calls, travel plans, and expense reporting.
- Support travel arrangements (e.g. hotel, air travel booking, ground transportation, visa application, etc.) and process expenses for Head of Department
- Provide organization and administrative support for and during meetings (as required)
- Assist in travel planing, prepare iternaries and support visa processing for the projec team members and vistors
- Provide support on any ad-hoc assignments as required from time to time
Requirements
- At least 5 years of working experience as secretary or admin assistant
- 1 -2 years of working experience in supporting directors or senior managers in an MNC environment
- Pleasing attitude and ability to work under pressure
- Good experience in Microsoft office applications
- Excellent planning, organising, co-ordination and follow- up skills
- Previous experience working with IT/Project department
Lim Pey Chyi - [Confidential Information]
Recruitment Consultant (R2090579)
Manpower Staffing Services (S) Pte Ltd
EA Licence: 02C3423
