Human Resource Executive

About the Role

We are looking for a proactive and hands-on HR professional to manage the full spectrum of Human Resources functions for a growing company of approximately 30 employees. This role will oversee daily HR operations including recruitment, employee lifecycle management, HR administration, and employee engagement while ensuring compliance with company policies and employment regulations.

Key Responsibilities

1. Recruitment & Talent Acquisition

• Manage the end-to-end recruitment process including job postings, candidate screening, interview coordination, and offer preparation.

• Partner with hiring managers to understand manpower requirements and hiring plans.

• Manage recruitment platforms and liaise with external agencies when necessary.

• Maintain candidate databases and recruitment reports.

2. Onboarding & Offboarding

• Coordinate onboarding processes including documentation, orientation, and system setup.

• Ensure a smooth onboarding experience for new hires.

• Manage employee confirmation processes, resignations, and exit interviews.

3. HR Operations & Administration

• Maintain and update employee records and HR documentation.

• Prepare HR letters such as employment contracts, confirmation letters, warning letters, and policy updates.

• Manage employee leave records, attendance tracking, and HR databases.

• Ensure proper filing and documentation of HR records.

4. Payroll & Benefits Coordination

• Prepare and verify payroll-related data (attendance, leave, claims, and employee updates) for submission to the external payroll provider.

• Coordinate with the external payroll vendor to ensure timely and accurate payroll processing.

• Administer employee benefits, insurance, and statutory contributions where applicable.

• Handle employee inquiries related to payroll, leave, and benefits.

5. Employee Relations & Engagement

• Act as the main HR point of contact for employee HR-related queries and concerns.

• Support employee engagement activities and internal initiatives.

• Promote a positive and collaborative workplace culture.

6. HR Policies & Compliance

• Ensure HR policies and procedures are implemented and adhered to.

• Support the development and improvement of HR policies and internal processes.

• Ensure compliance with employment regulations and company policies.

7. HR Reporting & Projects

• Prepare HR reports and manpower updates for management.

• Support HR projects and continuous improvement initiatives.

• Perform other HR-related duties as assigned.

Qualifications & Skills

• Bachelor's degree or diploma in Human Resource Management, Business Administration, or related field.

• Minimum 3-5 years of HR generalist experience handling multiple HR functions.

• Experience managing HR operations in small to mid-sized companies is preferred.

• Good understanding of recruitment, HR administration, employee relations, and HR policies.

• Strong communication and interpersonal skills.

• Highly organized with strong attention to detail.

• Ability to work independently and handle confidential information professionally.