HR Specialist

ROLE / JOB SUMMARY:

The Human Resources Specialist supports the execution of core HR functions and policies across the employee lifecycle. This role partners closely with business leaders, employees, and HR colleagues to ensure effective people practices, compliance with employment regulations, and positive employee experience.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Employee Lifecycle Management

. Support recruitment activities including job postings, interview coordination, and onboarding

. Manage employee records, contracts, confirmations, transfers, and exits

. Ensure accurate and timely updates to HR systems and personnel files

HR Operations & Administration

. Handle employee enquiries related to HR matters, benefits, and policies

. Coordinate probation reviews, contract renewals, and documentation

Employee Relations

. Serve as a first point of contact for employee relations matters

. Assist in managing attendance, disciplinary cases, and grievance processes

. Support investigations and documentation in line with company policy and labour laws

Compliance & Governance

. Ensure compliance with local employment laws and statutory requirements

. Support audits, inspections, and regulatory reporting where required

. Maintain accurate documentation and records for compliance purposes

HR Projects & Continuous Improvement

. Participate in HR projects such as policy review, system implementation, or process improvement

. Analyse HR data and prepare reports and dashboards

. Identify opportunities to improve HR processes and employee experience

ESSENTIAL JOB COMPETENCIES:
Technical

. Strong understanding of Singapore employment legislation and MOM practices

. Well versed with REC's HR policies and processes

. Experience drafting warning letters, separation documentation and investigation summaries

. Skilled at collaborating with Hiring Managers to identify and secure top-tier candidates aligned with role requirements

Analytical & Problem Solving

. Ability to identify issues, analyze patterns in attendance, grievances, misconduct and relevant information, and propose practical resolutions

Organizational Skills

. Strong case documentation and record-keeping

Employee relations case management

. Ability to manage sensitive cases objectively

Communication & influence

. Clear, empathetic, and firm communication with employees and managers

Confidentiality & ethics

. High level of discretion and integrity

Stakeholder management

. Ability to advise employees and managers with confidence

Soft Skills & Professional Attributes

. Proactive approach to continuous enhancement

ADDITIONAL RESPONSIBILITIES:

. To perform other duties as assigned.

AUTHORITIES:

. Acting on-behalf of the Company as User in government platform i.e. WPOL, EPOL, MyMOM for the purpose of work pass application/renewal/termination for foreign employees.

REQUIRED QUALIFICATIONS AND EXPERIENCE:

Technical / Professional:

. Bachelor's degree in Human Resources, Business Administration, or related field

. Minimum 5 years of relevant HR experience

. Familiarity with MOM guidelines, Employment Act, and workplace compliance

. Hands-on experience managing employee relations cases

Technological: Experience with HR systems and Microsoft Office applications

General:

Behavioural Requirements

. Calm and composed under pressure

. Objective and impartial approach to disputes

People / Relations:

. Ability to build and maintain effective working relationships with employees and stakeholders

Project Management:

. Experience in HR policies review, driving process improvements and enhancing productivity.

Advantageous Skills

. Working knowledge of HR analytical tools and reporting methodologies

EA Personnel Name: Asinah

EA Personnel No: R22111327

EA License No: 02C5351