HR Intern/Coordinator

Location: Singapore/Hong Kong

Key Responsibilities

• Take on day-to-day delivery of HR operations across the region, with a focus on global mobility and onboarding, working alongside HR colleagues in Singapore and Hong Kong and supporting employees across Singapore, Hong Kong, Dubai, Thailand and New York
• Prepare and submit work pass and visa applications, renewals, dependant applications and cancellations across Singapore, Hong Kong and the UAE
• Liaise with immigration providers and employee, tracking each case to outcome and resolving document queries before they cause delay
• Maintain oversight of pass and visa expiry dates and right-to-work status, initiating renewals in good time
• Maintain consolidated mobility and onboarding trackers, and keep them current
• Support relocation coordination for employees and their families, including urgent cases
• Coordinate onboarding end to end, including document collection, background screening, employee records and personnel files
• Follow up with new joiners and hiring managers on outstanding documentation
• Maintain accurate HRIS records
• Respond to employee queries as required

Qualifications & Requirements

• Available to work full-time, on-site, for a minimum of 3 months
• Strong attention to detail and organisational skills, with the ability to manage multiple tasks and meet deadlines
• Good communication skills, with a proactive approach to follow-ups and coordination
• Ability to handle confidential and sensitive information with professionalism and discretion
• Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Good understanding of AI tools and their practical application to streamline workflows, improve accuracy, and enhance process efficiency
• Experience building and maintaining structured trackers is an advantage
• 2 - 3 years of relevant experience in HR operations, global mobility, or immigration is an advantage