HR Generalist
Job Description
Key Responsibilities
Employee lifecycle — onboarding to offboarding
Employee lifecycle — onboarding to offboarding
- Collect and verify new joiner details and maintain accurate records in the HRMS
- Prepare and issue employment agreements, letters and related documentation
- Manage workpass matters end to end — Employment Pass applications, renewals, cancellations and liaison with MOM
- Run onboarding: pre-boarding preparation, day one, introductions and orientation
- Administer employee insurance — enrolment, changes, claims and renewals support
- Manage offboarding: resignation processing, exit documentation, clearance and exit interviews
- Support Rest of World entities with onboarding their employees into the HRMS
- Support monthly payroll preparation and ensure lifecycle changes are reflected accurately and on time
- Act as first point of contact for employee questions on policies, benefits, leave and entitlements
- Maintain the HRMS — data integrity, leave records, reporting lines and system updates
- Support employee relations matters, escalating to the HR Lead where appropriate
- Respond to internal and external audit queries with accurate supporting documentation
- Coordinate employee engagement activities with the Employee Engagement Committee
- Administer employee recognition items such as birthday vouchers and long-service gifts
- Coordinate consultants engaged by the business — introductions to employees and invoicing
- Prepare and submit government-paid leave claims — maternity, paternity, shared parental and childcare — within statutory deadlines
- Manage grant and funding submissions, including training funding and other employer schemes
- Administer internship programmes and institution partnerships
- Maintain complete and accurate HR records for audit and statutory compliance
- Manage office facilities — pantry, supplies, equipment, repairs and maintenance
- Liaise with building management on access, carpark and premises matters
- Process ERP submissions and coordinate with vendors
- Support visiting overseas colleagues and guests — invitation letters, travel documentation and accommodation
- Contribute to automating probation, confirmation and appraisal workflows in the HRMS
- Support the rollout of our processes and systems to overseas entities, including training local teams
- Identify government funding and grant schemes the company can use, and run the submissions
- Diploma or degree in Human Resources, Business Administration or a related discipline
- Three to five years of HR generalist or HR operations experience
- Working knowledge of Singapore employment legislation — Employment Act, CPF and the MOM work pass framework
- Hands-on HRMS experience, with the discipline to keep data accurate at volume
- Proven ability to manage fixed, non-negotiable deadlines without prompting
- High emotional intelligence. You read people and situations well, handle sensitive matters with care, and hold confidences without exception. Much of HR is judgement, not process.
- Curiosity. You ask why a process exists before accepting it, and you come with a better suggestion rather than a complaint.
- Ambition, with patience. You want to build an HR career, and you understand that credibility is earned by running the foundations excellently first.
- Clear written and spoken English, with the confidence to communicate across countries and cultures
- Self-directed— able to take ownership of a scope and run it, rather than wait for instruction
More Info
About Company
Skills:
Microsoft Excel, Singapore payroll processing, work pass applications, employment income reporting, MOM requirements, CPF, Employment Act, HR payroll systems
Skills:
Microsoft Office, CPF Act, HRMS BIPO, MOM regulations, Hr Operations, Employment Act
Skills:
Hrms, MOM work pass framework, CPF, Singapore employment legislation, Employment Act
Skills:
work pass administration, Payroll Systems, MOM regulations, CPF, IRAS tax filings, Employment Act, Microsoft Office Applications
Skills:
Employee Relations, Hr Strategy, Hr Operations, Talent Acquisition, Performance Management, HR best practices, Singapore employment legislation