HR Executive

Job Summary:

The HR Executive manages daily HR functions, overseeing recruitment, onboarding, employee relations, performance, payroll, benefits, training, and ensuring compliance with laws, acting as a key link between employees and management to foster a positive culture and achieve business goals through strategic HR initiatives, policy implementation, and data-driven insights.

Duties/Responsibilities:

. Oversee accurate and timely payroll processing, including new hires, terminations, and pay adjustments.

. Maintain employee records, including leave balances, working hours, and bank account details.

. Ensure compliance with policies, labor laws, and POPA regulations, while maintaining data integrity.

. Resolve payroll inquiries and discrepancies, collaborating with Finance and ad hoc payments.

. Handle employee offboarding, including final settlements, exit checklists, and maintaining confidentiality.

. Manage time-off credits and family care leave as needed.

. File and archive employee records (p-files).

. Support/liaise with payroll vendor to resolve system issues and software updates.

. Post job ads and screen resumes to shortlist candidates for interviews.

. Source and review recruitment agencies.

. Conduct initial phone screenings and arrange interviews.

. Coordinate offer preparation, reference checks, and onboarding for new hires.

. Prepare vacancy reports, assess the quality of new hires, and manage work pass applications if necessary.

. Collaborate with hiring managers to ensure alignment with staffing needs and company policies.

. Administer staff confirmation processes and ensure timely completion of appraisals.

. Manage re-employment contracts and ensure timely renewal or re-employment notices.

. Coordinate staff welfare initiatives, including gifts and condolences.

. Handle administrative duties such as filing, archiving, and updating HR records.

. Take on other relevant tasks or duties as may be assigned by HOD or Senior Management.

Required Skills/Abilities:

. Knowledge of Singapore Employment Act and Industrial Relations Act is an added advantage.

. Able to manage multiple priorities and meet tight deadlines in a dynamic environment.

. Able to work independently and collaboratively in a team setting.

. Strong command of spoken and written English.

. Ability to respond to problems and to assist staff with a calm, courteous, and helpful attitude.

. Excellent verbal and written communication skills, interpersonal and customer service skills.

. Excellent organizational skills and meticulous attention to detail and numbers.

. Creative and effective problem-solving skills.

. Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).

Education / Certification and Experience:

. Degree in Business, Human Resources, or a related field.

. 2-3 years of payroll and recruitment experience.