HR and Admin executive

Job Title: HR and Admin Executive

Location: Singapore

Reporting: GM

Job Summary: The HR Executive is responsible for managing various HR functions, including recruitment, employee relations, payroll processing, compliance, and administrative support. This role ensures smooth HR operations and maintains an organized and efficient workplace.

Key Responsibilities:

1. Recruitment & Onboarding:
   • Assist in job postings, screening resumes, and scheduling interviews.
   • Coordinate onboarding and induction processes for new hires.
   • Maintain and update employee records and databases and maintain confidentiality
   • Assist in work pass applications, renewals, exit interviews and cancellations.

o Ensure HR policies, procedures, and employment practices comply with labor laws in all countries where employees are based

1. Employee Relations & Engagement:
   • Address employee queries related to HR policies and procedures.
   • Assist in organizing engagement activities and training programs.
   • Support performance management processes and documentation.
   • Monitor headcount planning and optimize staffing levels in alignment with business growth
   • Develop and maintain systems for employee retention
   • Provide guidance on conflict resolution, disciplinary matters, and grievance handling
   • Foster open communication channels between management and staff
2. Payroll & Benefits Administration:
   • Administer payroll, CPF submissions, IR21/IR8A filings, and staff claims.
   • Maintain attendance, leave records, and benefit enrolment.
   • Coordinate with finance for timely salary disbursements and deductions.
   • Managing Staff benefits such as healthcare, insurances, Travel etc
   • Handle all employee claims in a standardized and timely manner
3. HR Compliance & Documentation:
   • Ensure compliance with labour laws and company policies.
   • Maintain, update and implement HR policies, procedures, and employee handbooks.
   • Assist in audits and reports for regulatory compliance.
   • Handle employee relations, grievances, and disciplinary actions.
   • Handle HR correspondence, notices, and communications.
4. General Administrative Support:
   • Support management in various HR and administrative tasks
   • Assist with sending AR invoices and providing invoice related information
   • Assist the management in liaising with lawyers on legal matters if necessary
   • Manage office supplies, vendor contracts, and office maintenance.
   • Manage the IT and other office equipment and be the local point of contact with global IT for any issues
   • Adhoc tasks such as party planning, marketing, new system implementation etc
5. Global HR compliance (Work with global HR manager)

o To promote a unified company culture according to the We Care Philosophy

o Implement performance appraisal frameworks across all regions

o Facilitate leadership development, succession planning, and career pathing

o Promote continuous learning through training programs and development initiatives

o Support cross-border mobility, internal transfers, and global team collaboration

Qualifications & Skills:

• Bachelor's degree or Diploma in Human Resources, Business Administration, or a related field.
• 3+ years of experience in HR administration or a similar role.
• Strong knowledge of labour laws and HR best practices.
• Excellent organisational and communication skills.
• Proficiency in MS Office and HR software.
• Ability to handle sensitive information with discretion.

Work Environment:

• Office-based role with occasional travel for recruitment or training programs.
• Requires multitasking and handling HR operations efficiently.