HR & Admin Executive/Senior Executive

Position Overview

The HR Admin Executive/Senior Executive plays a key role in driving endtoend HR operations and advisory support across the employee lifecycle. This role partners closely with line managers to execute HR strategies, ensure compliance with local labor regulations, and deliver a consistent, employeecentric HR experience. The incumbent is expected to operate with a high level of independence, sound judgement, and strong ownership across HR domains.

Roles & Responsibilities

Recruitment: Manage the full-cycle recruitment including job scoping, interviewing, and offers management.

Compliance: Ensure practices are compliance to local labor and manpower regulations.

Compensation and Benefits: Prepare and verify details on accuracy and record maintenance.

Employee Onboarding: Handle staff onboarding / offboarding matters including orientation of staff, liaising with IT on creation of access, issuance of laptop, create building and office access.

Employee Engagement/Culture: Plan and organize employee activities (Trainings, Team Building, Office Lunches, Year End Party, Birthdays, etc.)

Employee Relations: Provide advice and handle all employee inquiries on HR-related matters. Support in handling employee grievances and foster a positive work environment.

HR Administration: Check staff medical and expenses reimbursement via Concur System. Responsible for work pass administration such as work pass applications, renewal, cancellation, and issuance. Preparation of HR related documentation.

HR Technology (HRIS): Maintaining and updating employee records, leave management and generating reports in HRIS system (UKG)

Learning & Development: Assess training needs and coordinate the training development programs for employees, this includes enrolment of internal & external courses, update and maintain training record and training budget.

Performance Management: Assist in the yearly appraisal exercise and proactively monitor on the progress.

Office Management: Updating company organization chart, seating plan and telephone directory. Ordering of pantry of stationery and pantry items, business card and other office supplies.

Vendor Management: Negotiating contracts with service providers. Follow up on contract renewals.

Facilities management: Coordinate regular servicing for pest control, fire extinguisher, cleaning services.

Other projects/tasks as assigned: Demonstrate the ability and flexibility to contribute across different areas and accepting challenges.

Qualifications & Skills

• 3 years of working experience in HR & Admin/Office
• Diploma/Degree in Human Resource/Business Administration or related field.
• Familiar with MOM regulations and HR practices
• Possess high emotional intelligence and great communication skills with the ability to work with cross-functional teams and handle multiple tasks
• Strong sense of responsibility and proactive to get tasks done
• Proficient in MS Office Suite
• Familiar and easily adapted to HRISs including UKG and Greenhouse (highly preferred)
• Ability to work under pressure to meet deadlines
• Respectful, grounded, independent, and result oriented
• Possess analytical, problem-solving skills and strong organizational skills with excellent attention to detail