HR & Admin Executive

chinese swimming club

Singapore

2-4 Years

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Posted 11 hours ago
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Job Description

What You Will Be Doing

Perform accurate and timely data entry of new hires, employee movements, and employment changes into the HR System (Prosoft).
Prepare and issue Letters of Appointment, RRA contracts, confirmation letters, transfer letters, and other HR-related documentation.
Maintain accurate, complete, and up-to-date employee records in the HRIS and personnel files.
Ensure the confidentiality, security, and integrity of employee information at all times.
Administer leave management and other HR operational processes to ensure smooth day-to-day HR functions.
Coordinate training schedules and maintain training records to support workforce development initiatives. (eg , Basic Food Hygiene Course, First Aid)
Process employee and worker training applications and submit claims for relevant training grants.
Ensure compliance with regulatory requirements and maintain proper documentation for all work pass matters.
Manage work pass applications, renewals, and cancellations, including S Pass and other relevant work passes.
Prepare, execute, and consolidate performance appraisal data and documentation.
Assist in planning and organizing employee engagement activities, corporate events, and internal communications initiatives, including Staff Appreciation Night, Annual General Meetings (AGM), and Corporate Social Responsibility (CSR) activities.
Update and maintain organizational charts, job descriptions, and other HR reference materials.
Provide general HR and administrative support, including management of staff uniforms, access cards, name tags, time attendance systems, and office filing systems.
Coordinate office administration matters such as mail handling, franking services, photocopier maintenance, toner management, water dispenser maintenance, and document storage.
Manage administrative requisitions, including office stationery, pantry supplies, newspapers, and document management services.
Maintain proper administrative records and ensure efficient office operations.
Coordinate and manage the end-to-end administration of government grants and funding applications.
Ensure compliance with grant requirements, documentation standards, and reporting obligations.
Undertake any other HR and administrative duties assigned by Management from time to time.

What We Are Looking For

Diploma in Human Resource Management, Business Administration, or related field
Prior experience in HR administration, onboarding, or HRIS data management is an advantage.
Conversant in Singapore employment laws and HR practices.
Strong attention to detail with excellent organizational skills.
Proficient in MS Office and familiar with HRIS systems.
Ability to work independently, manage deadlines, and maintain accuracy
Minimum 2 years of field-related experience
Available immediately preferred

All successful candidates can expect a competitive remuneration package and a comprehensive range of benefits.