HR & Admin Executive

Responsibilities

Onboarding & HR Admin

• Facilitate onboarding and orientation programmes to ensure a smooth integration of new hires into the organisation.
• Maintain accurate employee records and ensure proper documentation of personnel files in compliance with company policies.
• Monitor employee confirmation timelines and liaise with managers to ensure a seamless transition to the next employment milestone.
• Update and maintain records for Data Protection Trustmark (DPTM) and HR process tables.

Training & Development

• Coordinate and administer training programmes and matrix including onboarding, mandatory training, and developmental courses.
• Liaise with internal stakeholders and training providers to schedule and manage training activities.
• Track training attendance, completion, and training records.
• Support training grants administration (e.g., SSG, SkillsFuture, WSQ), where applicable.
• Support the rollout of learning initiatives aligned with organisational objectives.
• Prepare training letter for participants as and when required.
• Submit training invoice to finance department to ensure payment to training provider.

Administrative

• Handle name card printing and name stamp.
• Place order for stationery and office supplies, and manage renewal of office photocopiers.
• Set up and maintain record for office keys, duplicate keys if necessary.
• Be involved in Company events including 7th month prayer & purchase, order gift/wreath.
• Perform any other ad-hoc duties.

Requirements

• Degree/Diploma with at least 3 years of experience. (Fresh degree/diploma holder can be considered).
• Detail-oriented with strong analytical and problem-solving abilities.
• Positive proactive attitude and ethical behaviour.
• Team player with ability to work independently and resolve challenges in a fast-paced environment.
• Excellent interpersonal, communication, collaborative and people management skills.
• Proficiency in Microsoft Office (Microsoft Word, Excel and PowerPoint).