We are hiring a HR & Admin officer to support both HR and office administration tasks at our Singapore office cum workshop.
Job Description
Workplace: Loyang Crescent (TOLL offshore supply base)
Transport: Company bus is provided from and to AMK MRT with stops in Hougang Ave 3, and Pasir Ris MRT
Working Hours: 5 days per week (Mon-Fri), 8am to 5pm
Human Resource:
- Verify and process payroll and generate necessary reports (currently using Access EasyPay)
- Maintain accurate staff and HR records including pay, leave, overtime, claims, medical and health/insurance records
- Administer CPF contributions, IR8A submissions, MSF submissions, MOM reporting, and statutory reporting
- Manage work passes (renewal, application, cancellation)
- Oversee HR related contracts (e.g. HRMS software, benefits) and insurance policies and ensure they are renewed on timely basis
- Handle recruitment processes (including sourcing, screening, interviews, onboarding and offboarding)
- Ensure compliance with Employment Act and other relevant regulations
- Other HR duties as assigned
Office Administration:
- Ensure office and workshop areas, equipment, and assets are well maintained, repaired, kept clean and tidy, and in compliance with regulations
- Oversee office contracts including leases, maintenance contracts and insurance policies and ensure they are renewed on timely basis
- Manage,source and purchase office, stationery, and pantry supplies
- Provide support to ensure compliance with MOM regulations, Health & Safety, ISO and other certification standards
- Administrative support such as arranging travel, mail and documents handling
- Other admin duties as assigned
Requirements
- Prior experience in HR or admin roles, especially in SMEs
- Must be good with numbers to verify payroll, CPF and IRAS submissions
- Minimum Higher Nitec and above in HR, accounting & bookkeeping, or similar
- Familiarity with HR related laws, rules and procedures (Employment Act, CPF, IRAS, MSF)
- Proficient with Microsoft Office suite (Outlook, Excel and Word)
- Good with computers and learning new software
- Attention to detail, good time management, and is proactive
- Good communication and interpersonal skills
- Able to maintain confidentiality and manage sensitive information with discretion
