Reporting to the Human Resources Director, you will lead a small team and be responsible for the full spectrum of HR and Admin functions. You will collaborate with various stakeholders and ensure smooth running of day-to-day HR & Admin activities for Singapore, Malaysia and Vietnam office.
Responsibilities:-
HR Functions (80%)
- Responsible for the full spectrum HR operations covering employee full life cycle, including recruitment, on-boarding, engagement and off-boarding in Singapore, Malaysia and Vietnam
- Provide strategic consultation and coaching to business leaders on organizational issues and people matters resolve HR issues for Singapore, Malaysia and Vietnam's offices
- Collaborate cross functionally with various departments i.e IT, Finance to drive HR solutions and create a positive employee experience
- Review HR processes and policies and ensure that they are aligned with Company's Group policies and comply with local legislation
- Involved in budgeting and manpower planning
- Partner with business managers to source for talents in ASEAN to meet business goals and needs
- Oversee the administration of company's general insurance, employees insurance and benefits
- Work closely with 3rd party payroll vendor and responsible for the payroll administration for Singapore, Malaysia and Vietnam offices
- Maintain personnel files, people data and document management
Office and Admin Functions (20%)
- Provide a healthy and conducive work environment for all employees by ensuring that the workplace is clean, safe and well-equipped
- Review and manage contracts/service agreement for office landlord and vendors eg. lease agreement, photocopier lease agreement, cleaning service agreement, record storage agreement etc.
- Corp Pass Administrator for Singapore entities i.e granting e-services to appointed employees
- Coordinate ad-hoc company functions, team building activities, annual gathering to encourage team bonding among colleagues
- Provide admin support on AGM & Quarterly Board Meeting matters
Requirements:-
- Minimum Bachelor Degree in Business Administration or related disciplines preferably with specialization in Human Resources Management
- Minimum 5 years of relevant HR generalist experience and experience in leading a small team
- Hands-on experience in managing full spectrum of HR functions
- Solid understanding of Singapore and Malaysia Employment Act, general human resources policies and procedures and market trends
- Fluent in both written and spoken English and Chinese
- Proficient in Outlook, MS Word, Excel and Powerpoint
- Good analytical, problem-solving skills and organisational skills, able to multi-task
- Strong verbal and written communication skills and interpersonal skills ability to engage people from all levels and backgrounds
- Meticulous, detailed-oriented and able to maintain confidentiality
- Highly independent and resourceful
- A team leader with positive mind-set and initiative
